Executive Assistant

HUMAN RESOURCES DIRECTORATE

DIRECTION DES RESSOURCES HUMAINES

**Job ID**:192130-67

**Classification**: EA: $69,507 - $90,359

**Job Type**: Indeterminate Appointment (permanent, full-time or part-time)

**Location**: Ottawa, Ontario, Canada

**Closing date**: Wednesday, October 23, 2024

**About the Senate**

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

**How will you contribute?**

Are you passionate about contributing to important issues that affect Canadians and do you enjoy tackling complex challenges? Are you highly skilled at keeping things organized and ensuring that objectives are met efficiently? Furthermore, are you an expert in administrative fields, have strong communication and research skills, a high level of autonomy and the ability to multitask while working as part of a team? Then this role is for you

We are looking for a detailed and very organized Executive Assistant to support Senator Julie Miville-Dechêne in managing competing priorities in a demanding and constantly changing environment. As part of your duties, you will be required to work within tight deadlines, while managing an atypical schedule with professionalism. Your commitment to excellence and quality service is essential. The Executive Assistant will also demonstrate a keen sense of research, using revision tools and solid sources around the Senator's work topics, such as labor law or the protection of women and youth.

Key Responsibilities:

- Provide comprehensive administrative support, including agenda management, meeting coordination and correspondence management;
- Conduct in-depth research on legislative initiatives, public policy issues and committee work;
- Draft and edit reports, notes, speeches and other documents;
- Prepare materials for Senate sittings and committee meetings;
- Monitor and analyze legislative developments relevant to the Senator’s areas of interest;
- Manage the Senator’s social media presence and public communications.

**Open to**

The general public to staff (1) indeterminate full-time or part-time position in the Office of Senator Julie Miville-Dechêne.

Please note that “indeterminate” refers to an employment contract with no specified end date.

All applicants must submit their resume and a cover letter (maximum one page) indicating how they meet the requirements of the position.

**Prerequisites**
- Post-secondary education in business administration or a related field or a combination of education, training and related work experience;
- Experience providing administrative, financial and research services in an office environment, such as writing formal correspondence, briefing materials and reports, formatting documents, organizing and scheduling meetings, and managing electronic filing systems;
- Experience using the MS-Office suite and other systems supported by the Senate;
- Detail oriented, well organized and able to coordinate and execute multiple tasks at once, with competing priorities and deadlines;
- Strong research, analytical and communication skills with respect to policy review and legislative rules and procedures;
- Experience and ability to manage social media platforms (Facebook, X, Instagram, LinkedIn, YouTube, etc.);
- Experience in coordinating travel arrangements and tracking expenses and/or budget monitoring is considered an asset;
- Bilingualism is essential.

**Competencies**

Integrity
Respect
Service
Action Management
Adaptability
Communication
Dependability
Judgment
Teamwork and Cooperation

**Organizational Needs**

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.

**Conditions of Employment**

**How to apply**

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

The posting closes at 11:59 p.m. EDT on the closing date stated above.