Functional Coordinator

**A little bit about us**
While Nestlé is known for KitKat, Gerber, Nescafe, and Häagen-Dazs, our recipe for success comes down to one thing: our people.

We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,000+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We’re a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward.

Our focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees.

**Position Snapshot**
**Business area**:Nestlé Canada
**Job title**:Functional Coordinator
**Location**: North York, ON located at 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid

**Benefits**
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and five personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Up to 50% off - Nespresso Coffee Machine, Capsules and accessories
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
- Additional discounts on a variety of products and services offered by our preferred vendors and partnerships

**Position Summary**
We are looking for a **Functional Coordinator** based at our **North York location** reporting into the** Chief Marketing Officer** and indirectly reporting into the **Head of Legal.** The main focus of this role (approximately 70%) is to provide executive assistance to the CMO, support the Centre of Marketing Excellence Leadership Team as needed (especially the Marketing Capabilities Leader), coordinate key activities for the Division team (such as First Fridays, Marketing Summits, Town Halls, etc.), and manage GLOBE processing (POs) and divisional budget tracking related to the Division. Additionally, 30% of the role will involve providing executive assistance to The Head of Legal, as well as handling PO processing for the legal team.

**A day in the life of a Functional Coordinator**:
**CME: Divisional Support**
- Coordination of key Marketing and divisional events, meetings, and activities such as First Friday, Town Halls, Offsites, Marketing Awards, and Summits; ensuring seamless planning and execution in collaboration with core team members.
- Proactively anticipate and handle preparation and post-evaluation for key meetings (e.g., First Friday, Summits); provide recommendations for event enhancements and continuous improvements based on survey results.
- Provide day-to-day administrative support to the marketing team as needed, with a specific focus on supporting the Marketing Capabilities lead.
- Coordinate tracking and follow-ups for relevant training, particularly compliance-related training.
- Cultivate a strong network of contacts within Nestlé to ensure prompt and effective response to team requirements.
- Assist in the onboarding process for new team members, including setting up hardware, scheduling meetings, and arranging peripherals.
- Manage team contact lists, organizational charts, and other related documentation.
- Time Administrator for the Division team, responsible for tracking all team absences and vacation time.
- Effective management of Corporate Budget, working closely with the divisional Finance co pilot

**CME: Executive Assistance for CMO**
- Provide executive assistance to the CMO and senior Division's leadership team as required, including travel arrangements and other support tasks.
- Efficiently manage the CMO's calendar, promptly responding to meeting requests and identifying any urgent issues, overlaps, or conflicts.
- Responsible for completing expense reports & travel bookings.
- Assist in tracking the budget for the cost center, specifically related to travel, conferences, training, and events.

**Other Projects**
- Assist with various projects as needed, such as Nestle corporate events and external trade shows

**Legal: Executive Assistance for Head of legal**
- Provide executive assistance (e.g. travel)
- Manage calendar providing rapid response to meeting requests and highlighting urgent issues, overlaps and conflicts, as required
- Completion of expense reports and travel bookings
- PO Processing

**What will make you successful?**
- 5+ years at Executive Assistant/Coordinator level in a busy commercial environment
- Post-secondary education, preferable in Business Administration or equivalent combination of education and experience
- Excellent computer skills, speci