Property Administrator

**About GWL Realty Advisors**:
GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.

The Property Administrator (Accounting) is accountable to the Property Manager. Seventy-five percent of this position is responsible for the day-to-day payables and receivables. The Property Administrator is a “hands on” non-management position working closely with the regional accountants and property management teams.

**RESPONSIBILITIES**:
Within the limits of applicable policies, procedures and established plans the Property Administrator (Accounting) has the responsibility and authority to make decisions and take action as follows:

- Accounts Payable (capital & operating)
- Coding corporate and property management invoices using the coding matrix set out by the accounting department.

**_Invoice control_**:

- ensuring proper approval on all invoices
- maintenance of site office payable e-files.
- Ensuring proper billing information is listed on all invoices, following up with vendor if invoices need to be amended.
- attention to chart of accounts and annual budget forecasts.
- confirming holdback (capital) amounts and amounts paid to date from vendor invoices to the accounting information system (CM & Yardi)

**_Recurring payable process control:_**
- completion of recurring contract payables for fiscal year
- obtaining proper approval of recurring payable
- cancellation/recreation of recurring payables due to change as required.

**_Vendor Queries_**:

- attending to vendor queries in a timely and courteous manner.
- keep Property Management (PM) team apprised of any major vendor issues.
- completion of new vendors & vendor maintenance request to submit to Regional Accounting for set up in Yardi.

**_Accounts Receivable:_**
- processing monthly payments (cheques, wire transfers)

**_Depositing cheques:_**
- prompt deposit of all cheques to meet legislated RECA policies.
- verify correct cheque payee.
- completion of PAD (EFT) and Direct Deposit requests to submit to Regional Accounting for set up in Yardi.
- ensure tenant chargebacks are entered into Yardi by Regional Accounting and submit invoices to tenants in a timely and courteous manner.
- oversee the delivery of annual Rent Payment Schedules and yearly CAM Reconciliation to tenants.
- follow up with tenants concerning rent, tenant chargebacks, yearly CAM reconciliations arrears in a timely and courteous manner.
- Generating reports for property managers as required.
- Budgets:

- assisting the Property Manager with the preparation and input of the budgeted operating expense.
- Assisting with Property Manager on year end accruals.

**_Miscellaneous :_**
- Will be expected to perform miscellaneous duties as relates to property management as may be delegated by the Property Manager or delegate from time to time.
- Cross trained with the PA - Accounting for absence coverage
- Attending monthly PA - Accounting meetings
- Completion of all Yardi 7S training requirements

**_Relationship Responsibilities:_**
- Will establish and maintain an excellent climate of working relations both inside GWLRA and outside the company with the tenants, contractors, etc., consistent with encouraging improved service and performance.
- Monthly review of Income Report with PM, providing assistance in explaining variances.
- Must develop and maintain a positive and professional working attitude.
- Overall goal is to ensure standard accounting practices are observed and that all work performed is accurate and performed efficiently.

**QUALIFICATIONS**:

- Minimum of high school diploma.
- Post-secondary education in Accounting or Business Administration would be an asset.
- Former experience in bookkeeping, accounting, etc. would be an asset.
- Must be computer literate in Microsoft Word and Excel, have a high degree of accuracy, pay great attention to detail and be able to work under tight deadlines.
- Experience with Yardi 7S is an asset.
- Ability to work both independently and in a team.
- Excellent written and verbal communication skills.
- Interpersonal skills.
- Strong attention to detail.

**WHAT WE OFFER**:

- 3 weeks of vacation per year
- 3 paid personal days per year
- Half-day every Friday before a long weekend
- Eligible to participate in our annual performance based bonus program
- A comprehensive health benefits plan that supports you and your family
- Up to $2,000 annual education allowance
- Up to $5,000 annual mental health coverage
- A friendly, welcoming, and supportive culture
- Many social and team events

**Our Business**:
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

**Our Commitment to Div