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Document Controller
2 weeks ago
**We are looking for a Document Controller to join our team.**
**This will be a 1 year, full time contract.**
**Language requirement： English & Chinese Mandarin (required)**
**Position** **Summary**:
As the Document Control Coordinator, you will be responsible for the receipt, maintenance, control and distribution of current drawings, specifications, vendor data and manuals required to complete the scope of work. You will be accountable to and will collaborate closely with the Project Team to ensure all information is current and distributed promptly to the applicable parties.
**Key Responsibilities**:
- Record and Track internal and external distribution of Project documentation.
- Process and maintain all engineering/vendor/shop/construction documents in multiple project.
- Request document/revision/tag number in client system.
- Prepare transmittals of drawings/documents for submission to the client/subcontractors, manage submittals tracking with the Design Manager.
- Manage and update each register/log in time and accurately.
- Transmittal and document management quality control (Quality/Accuracy Checking)
- Upload Project Documentation to client EDMS system if required.
- Transfer/Receive of Project Documentation with client systems.
- Respond to internal and or external documentation requests and inquiries
- Ensure timely transfer of documentation to/from clients and 3rd party vendors.
- Maintain and file project documentation, both hard and soft copy
- Understand and adhere to Project Document Control Procedures and QA Standards
- Provide input regarding improvements to the document control process.
- Make routine decisions and recommendations within authorized limits. Exercise initiative in completing recurring assignments independently.
**Qualifications**:
- Bachelor’s degree in information Management or an related field, or work experience in document control, information management, and handling of project documentation.
- Experience sending, receiving and expediting documentation and information.
- Proficient skills with Adobe Acrobat Professional DC, Excel, Word, Visio, Outlook, FTP etc. tools.
- Experience with a similar document management system (EDMS) as an asset.
- Strong communication skills, both verbal and written.
- Confident operating in a client-facing role, with the ability to collaborate with a wide range of stakeholders.
- Acute attention to detail and able to meet tight schedule.
- The ability to work both as part of a team or independently.
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months
Pay: $30.00-$45.00 per hour
Schedule:
- Monday to Friday
**Language**:
- Chinese - Mandarin (required)
Work Location: In person
