Executive Coordinator, Executive Programs

2 days ago

Toronto, Canada University of Toronto Full time

**Date Posted**:07/14/2025
**Req ID**: 44243
**Faculty/Division**: School of Management
**Department**: Joseph L. Rotman School of Management
**Campus**: St. George (Downtown Toronto)

**Description**:
**About us**:
The Rotman School of Management is part of the University of Toronto, a global centre of research and teaching excellence at the heart of Canada’s commercial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. Visit rotman.utoronto.ca

**Your opportunity**:
At Rotman Executive Programs, Canada’s leading executive education provider for open-enrolment programs, we enable leaders to develop the capacity to transform themselves, their organizations and their communities by offering specialized business education programs for individuals and organizations which address today’s business challenges and opportunities.

As the Executive Coordinator, you will provide high-level administrative support to ensure the effective and efficient operation ofthe office of the Executive Director. You will implement procedures that ensure the smooth daily operation of the Office and act as a ‘gatekeeper’ and key point person for internal staff and faculty, as well as external contacts, coordinating access to the Executive Director based on a thorough understanding of the Executive Director’s priorities and the needs of internal and external clients

**Your responsibilities will include**:

- Overseeing day-to-day operational needs of the unit
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Responding to escalated complaints using informal negotiation skills
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Maintaining senior staff calendars
- Scheduling travel plans and requesting appropriate accommodations
- Writing routine documents and correspondence
- Preparing expense reimbursements

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent education and experience
- Minimum five years related administrative experience
- Highly developed sense ofcustomer service experience, general office and administrative experience
- Excellent project coordination and event management skills
- Excellent communication skills, both verbal and written
- Superior organizational and time management skills
- Ability to prioritize and manage multiple tasks and meet deadlines
- Successful team player with sensitivity to various levels of expectation from corporate executives, faculty, staff and suppliers
- Able to work flexible hours, as some evening and weekend work may be required during peak periods
- Strong customer service orientation; able to establish credibility and trust with internal and external clients and to be recognized as a key point person who represents the office of the Executive Director

**Assets (Nonessential)**:

- High level of creativity to generate powerful presentations

**To be successful in this role you will be**:

- Approachable
- Organized
- Possess a positive attitude
- Proactive
- Resourceful

This is a 1 year term opportunity with the possibility of extension

**Closing Date**: 07/25/2025, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Dane Williams

**Lived Experience Statement

  • Commercial Account Executive, SaaS Solutions

    4 weeks ago

    Toronto, Canada Executive Alliance Full time

    Commercial Account Executive, SaaS SolutionsExecutive Alliance is pleased to represent our client, a fast‑growth IT service management solutions provider with over 4,000 global customers. Their platform is used daily by over 100,000 system administrators, impacting the daily working lives of more than 9 million end users.They are seeking a proactive,...

  • Executive Search Consultant

    5 days ago

    Toronto, Ontario, Canada Ash & Harris Executive Search Full time

    We are seeking an Executive Search Consultant to support market mapping, outreach, and search execution across senior leadership mandates. This role sits at the core of how we deliver value: understanding markets deeply, identifying the right talent pools, and engaging senior leaders with credibility, discretion, and sound judgment.It's an ideal opportunity...

  • Marketing Coordinator

    1 week ago

    Toronto, Canada Executive Platforms Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...

  • *CONFIDENTIAL* Chief Executive Officer

    3 weeks ago

    Toronto, Canada GlassRatner Executive Search Full time

    Chief Executive Officer, Services-focused We have partnered with a world-class field services organization seeking a Chief Executive Officer to lead the business. As the company looks to enter its next phase of growth, this CEO will lead the charge in building and scaling the company, with an intention to achieve a transaction. The CEO will lead a team of...

  • *CONFIDENTIAL* Chief Executive Officer

    3 weeks ago

    Toronto, Canada GlassRatner Executive Search Full time

    Chief Executive Officer, Services-focusedWe have partnered with a world-class field services organization seeking a Chief Executive Officer to lead the business. As the company looks to enter its next phase of growth, this CEO will lead the charge in building and scaling the company, with an intention to achieve a transaction.The CEO will lead a team of...

  • Executive Search Consultant

    4 days ago

    Toronto, Canada Ash & Harris Executive Search Full time

    We are seeking an Executive Search Consultant to support market mapping, outreach, and search execution across senior leadership mandates. This role sits at the core of how we deliver value: understanding markets deeply, identifying the right talent pools, and engaging senior leaders with credibility, discretion, and sound judgment.It’s an ideal...

  • Executive Chef/CDC Toronto

    2 weeks ago

    Toronto, Canada Blue Shock Executive Search Full time

    Job Description Job Description Job Summary Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and...

  • Executive Chef/CDC Toronto

    2 weeks ago

    Toronto, Canada Blue Shock Executive Search Full time

    Job Description Job Description Job Summary Blue Shock Executive Search, established in 2003, is a renowned executive search firm excelling in recruiting top-tier candidates across restaurant, hospitality, and food service-related sectors. As industry leaders, we specialize in forging connections between exceptional talent and leading employers in Canada and...

  • Executive Search Consultant

    6 days ago

    Toronto, Canada Ash & Harris Executive Search Full time

    We are seeking an Executive Search Consultant to support market mapping, outreach, and search execution across senior leadership mandates. This role sits at the core of how we deliver value: understanding markets deeply, identifying the right talent pools, and engaging senior leaders with credibility, discretion, and sound judgment. It’s an ideal...

  • Remote Admin for Executive Search – Growth

    4 weeks ago

    Toronto, Canada Keller Executive Search Full time

    A global executive search firm is seeking an Administrative Assistant to provide essential support for their professionals. This role involves managing executive calendars, preparing documents, and conducting research to assist in high-stakes talent acquisition. The ideal candidate will have prior experience as an Administrative Assistant, strong...