Administrative & Procurement Coordinator

1 week ago

Cambridge, Canada Westport Fuel Systems Inc Full time

**Position Purpose**

The Administrative & Procurement Coordinator plays a hybrid role supporting procurement activities and day-to-day office administration, as well as basic sales support for the High-Pressure Controls & Systems Business Unit. This position ensures the smooth operation of the office through administrative tasks such as ordering supplies, managing logistics, supporting the sales team, and running errands when necessary. The role is vital in supporting both internal teams and external customer needs while maintaining a well-organized and responsive work environment.

**Role responsibilities**

**Procurement**
- Source and maintain relationships with suppliers for both direct and indirect materials.
- Request quotes and negotiate pricing with vendors.
- Create and manage purchase requisitions and orders in the ERP system.
- Monitor delivery timelines and ensure documentation (e.g., certifications, PPAPs) is collected and stored appropriately.
- Track and close outstanding purchase orders.

**Sales Support**:

- Create and maintain customer accounts and profiles.
- Enter sales orders and manage forecasts in ERP.
- Generate manual or automated invoices and acknowledgments.
- Maintain a log and track the status of customer POs.

**Administrative**
- Provide general administrative support to the office and management team.
- Monitor and restock office and kitchen supplies, including making in-person purchases (e.g., at Costco or local vendors).
- Assist in organizing office events, meetings, and facility needs.
- Support internal communications, filing, and document control.
- Perform various errands and ad hoc tasks to ensure office operations run smoothly.
- Support basic shipping and receiving tasks as needed.
- Review and code vendor invoices and coordinate with Finance to ensure payment.
- Provide backup support to the Office Manager and collaborate with cross-functional teams.
- Perform other duties as assigned by management.

**Health & Safety responsibilities**
- Promote Westport’s H&S culture following all Environmental, and H&S procedures and understanding your obligations and responsibilities
- Report unsafe conditions, behaviors and all accidents
- Co-operate with JHSC (Joint Health & Safety Committee) and Safety representative

**Position Requirements**
- Diploma or Bachelor’s degree in Business Administration, Supply Chain Management or a related field.
- Minimum 2 - 3 years of experience in an administrative or procurement support role.
- Excellent inter-personal skills and the ability to interface with others in a professional manner
- Excellent communication skills, both written and oral
- Excellent organizational skills
- Microsoft office computer experience
- ERP system experience such as JDE considered an asset

**Salary Range**

This role offers a competitive compensation and benefits program including a salary within our hiring range of $55,000 - $60,000. Salary is dependent on numerous factors including skills and experience.

**Application Procedure

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