Faculty Administration Coordinator

**Date**:Feb 18, 2025 **Location**: Brantford, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Human & Social Sciences **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Brantford **Reports to**:Senior Administrative Officer, Faculty of Human and Social Science **Employee Group**: PAG **Application Deadline**:03/04/2025 **Requisition ID**:9073 Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone. Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy. **Position Summary**: The Faculty Administration Coordinator is responsible for a broad range of administrative functions to support the Dean, the Associate Dean and the Senior Administrative Officer in the Faculty of Human and Social Sciences. The Faculty Administration Coordinator is the first point of contact for students, faculty, staff and community partners as well as for public inquiries in the Office of the Dean. As such, the incumbent must be an informed and professional representative. This position has a university-wide mandate and is based at the Brantford Campus. The incumbent provides information to all campuses, requiring regular interpersonal interactions and collaboration with departments at all Laurier campuses and external partners. Special attention is given to ensure equitable service delivery across all locations. **Accountabilities**: **Academic Administration Support and Collective Agreement Compliance**: - Maintains a current and thorough understanding of the Faculty Collective Agreements and University Policies and Procedures; specifically related to official files, supplementary payments, marking grading assistance and allowance, course outlines, course evaluations. - Manages the process of the collection of course outlines in compliance with the faculty collective agreements, university policies and procedures and senate guidelines. - Responsible for the procurement of examination supplies, maintaining acceptable levels of stock, communicate process with faculty and process examination supply request forms - Coordinates Slip Day final examinations each term, securing space and proctors, collecting and distributing final examinations; preparing payroll reports for proctors - Manages the exam conflict process, liaising between course instructors and students, under direction from the Scheduling and Examinations Coordinator - Coordinates contractual marking/grading assistance compensation for faculty including initial correspondence with faculty, calculation of eligibility, prepare and process the appropriate payroll hiring documentation, tracking and approving student timesheets and reporting to Faculty Relations - Reporting CTF marking/grading allowance to at the end of each term in according to the CTF collective agreement - Prepares the Dean’s Honour Roll for posting; reviews and verifies eligibility requirements have been met as set out in the Undergraduate Academic Calendar; oversees production and distribution of Dean’s letters and certificates to Honour Roll members - Oversees course evaluation process including verification of applicable courses requiring evaluation according to the Faculty Collective Agreements; distribution of evaluation data results to appropriate Faculty Official Files - Coordinates faculty member submission of annual report of activities and organizes reports for Dean’s review; prepares Dean’s response to faculty - Manages the confidential official files for all Faculty of Human and Social Sciences Contract Teaching Faculty in accordance with the Part-time Faculty Collective Agreement, ensures accurate record keeping within each official file, indexing insertions appropriately. Coordinate requests of electronic official files wit