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Administrative Assistant

2 weeks ago

Brampton, Canada exp Full time

**Your Responsibilities**
- Edit and format reports, proposals and other technical documents.
- Compose and distribute meeting notes, routine correspondence and reports.
- Coordinate meetings of staff, as requested.
- Perform other administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, coordinating luncheons / meetings (including coordinating with client, coordinating with caterers, preparation of documents, etc.) mailings, information gathering, word processing, transcription and document binding, document scanning.
- Prepare client and proposal documents as requested, including resumes/CVs, specialized tabs for proposals, letters, etc.
- Provide back-up/break coverage for switchboard/reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers.
- Provide back-up support for other admin team and divisions as necessary.

**The Skills, Knowledge and Abilities We Seek
- Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
- 1-2 years of office administrative experience
- Must have excellent written and verbal communication skills
- Proficient with Microsoft Office (Word, Excel, Filemaker)
- Detail-oriented, organized multi tasker and can meet deadlines
- Maintains a high level of confidentiality
- Ability to thrive in a fast-paced and deadline oriented environment
- Professional, self-motivated and ready to take initiative
- Ability to work independently and in a team setting