Administrative Assistant

2 weeks ago

Brampton, Canada City of Brampton Full time

**Job Description**:
**JOB TITLE**:Administrative Assistant

**DEPARTMENT**:Public Works & Engineering

**POSTING NUMBER**:106587

**NUMBER OF POSITIONS**:1

**JOB STATUS & DURATION**:Full Time Permanent

**HOURS OF WORK**:35 hour workweek

**LOCATION**:Hybrid Model*- when working onsite, you will report to the location of Williams Parkway Operations Centre

**SALARY GRADE**:2

**HIRING SALARY RANGE**:$58,307.00 - $65,596.00 per annum

**MAXIMUM OF SALARY RANGE**:$72,884.00 per annum

**JOB TYPE**:Management and Administration

**POSTING DATE**:February 12, 2025

**CLOSING DATE**:February 26, 2025

**AREA OF RESPONSIBILITY**:
Reporting to the Director of Capital Works, this position provides administrative and communication support to the management team at the Williams Parkway Operations Centre. Coordinates and provides functional guidance to the staff on site.
- Scheduling and logístical support. Coordinates meeting schedules. Prepares and distributes agendas and comprehensive minutes. Manages requests for Director’s attendance at others’ meetings and minimizes scheduling conflicts between multiple meetings. Provides travel arrangement support. Reminds Director and staff of impending deadlines.
- Supports staff management. Administer employee vacation planner, timesheet coordination, input bi-weekly non-union payroll entries, make adjustments, obtain approvals, respond to inquiries. Acts as a reference point for City policies and procedures. Assists with grievance process. Acts as back up to the Executive Director’s Administrative Assistant in all aspects of the position. Provides ongoing support to the Senior Secretary in Capital Construction.
- Coordination and Functional Guidance. Provides direction and functional guidance to the staff based at Williams Parkway Operations Centre.

**SELECTION CRITERIA**:
**EDUCATION**:

- Post-secondary certificate or diploma in Office Administration or equivalent

**EXPERIENCE**:

- Minimum of 2 years of administrative support at a senior level, preferably in a public sector environment. Experience in customer service focus environment.

**OTHER SKILLS AND ASSETS**:

- Excellent written and verbal English-language skills, great telephone manner
- Ability to use Microsoft Professional Office, or similar software programs for information collection and dissemination
- **_Various tests and/or exams may be administered as part of the selection criteria._

**#LI-Hybrid**

**Interview**:Our recruitment process may be completed with video conference technology.

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