Administrative Assistant, Health Safety

Overview:
Join a hospital where everyone makes a difference Cambridge Memorial Hospital (CMH) is a thriving community hospital that proudly provides acute care services including: Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation.

Our vision is to **_creating healthier communities together_**_._ Our dedicated and skilled staff are passionate about providing outstanding patient-centred care, and an exceptional patient experience to residents of the Waterloo Region and beyond.
- Healthcare of Ontario Pension Plan (HOOPP)
- Group benefits, including health and dental, for full-time employees
- Employee and Family Assistance Program
- Leadership and Quality Improvement Curriculum
- Career Development & Education Grant
- Wellness, & Wellbeing Program
- Diversity, Equity and Inclusion Initiatives

**Job Description**:
**Position Summary**:
This position reports to the Coordinator of Health Safety and Wellness. The Administrative Assistant is an extremely organized and detail oriented member of the Human Resources team in a fast paced, high volume department at the Hospital. The incumbent will work collaboratively with the Occupational Health Nurse, Health and Safety Specialist, Disability Case Management and our Wellness & Well-Being team. This role includes: reception, data input, new employee onboarding, clerical duties, promotional content development (Wellness activities), etc.

**Key Accountabilities**:

- Regularly updates files, Excel databases, Parklane systems and affiliate sites including Meditech, RL Solutions and other sites as needed
- Administration of Health Safety and Wellness correspondence (employment letters, courier packages), processing of invoices, and other requests as needed
- Report generation including, immunization compliance reports, attendance reports, and other reports as required
- Disability Management - including short term disability (STD), WSIB and long term disability (LTD) claim file administration
- Administer the Attendance Support Program
- Assist in planning, promotion and implementation of Wellness & Well-Being initiatives
- Assists with staff and volunteer orientation sessions
- Updates policies, manuals and other training materials
- Book, and track preplacement Health assessments
- Coordinate monthly Joint Health and Safety Committee meetings, take minutes and follow up as required
- This position will also support and cover the Human Resources Administrative Assistant Office when required.
- Other duties as assigned

The physical demands of the role may include but are not limited to prolonged sitting, standing, walking, bending, lifting, pushing and pulling. This position contributes to ensuring there is a safe environment for patients, staff and visitors.

**Skills and Qualifications**:

- Post-secondary education in Human Resources, Office Administration and/or equivalent combination of education and recent relevant administration experience is required
- 2-3 years’ experience in a professional administrative role required, preferably in a unionized health care setting
- High level of initiative and self-direction, well-developed time management skills, and attention to detail
- Experience with Microsoft Office and Meditech, Parklane and RL Solutions would be an asset
- Demonstrated ability to achieve results and to find opportunities to continuously improve service
- High degree of organization, self-motivation and accountability
- Excellence in communication, customer service and interpersonal skills including presentation and development
- Multi-tasking strengths to respond to a variety of requests for information and assistance, correspondence, reports, creating and maintaining files, monitors supplies and aiding in the improving the work flow in the department
- Must handle concerns/issues confidentially and professionally
- Lives the values of Caring, Collaboration, Accountability, Innovation and Respect
- Regular attendance is required
- JHSC and/or Workplace Wellness certification would be an asset

**_
We thank all those who apply, however, only those selected for an interview will be contacted._**- The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation. Valid criminal record checks are in original format and dated with two months from date of conditional offer from CMH._
- Cambridge Memorial Hospital is committed to providing and fostering a respectful, caring, and inclusive workplace that is free from violence and harassment. We provide reasonable accommodation during recruitment and selection to support an equitable process._
- We welcome all applicants and encourage members of equity-deserving groups, including but not limited to, Indigenous and LGBTQ2SIA+ communities, racialized groups, persons with disabilities, and women to apply. Cambridge Memor