Administrative Assistant

Status: Regular, Full-Time
Number of Positions: 1
Work Location: Hybrid, Vancouver B.C. (a minimum of 2 days in office)

**Salary**: $61,182.20 per annum, Category 4

Are you well organized, efficient, with a keen eye for detail? Are you proactive and a flexible team member with strong administrative, organizational, and interpersonal skills? If so, this full-time opportunity may be for you. This role provides administrative support to two Chief Officers.

This position is unionized. The current collective agreement can be found here.

**Who we are**

The British Columbia College of Nurses & Midwives (“BCCNM”) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.

**BCCNM’s commitment to Indigenous Specific Anti-Racism**

BCCNM is committed to working with Indigenous Peoples and health system partners to support Indigenous-specific anti-racist practices in the health system. As the largest health regulator in Western Canada, BCCNM has the opportunity to influence the health professionals we regulate, as well as the broader health-care system, to break the cycle of racism, and improve health outcomes for Indigenous Peoples. BCCNM has pledged to become culturally safe and anti-racist, and to support the health professionals we regulate to do the same.

**What we offer you**
We promise to provide you with rewarding work where you will be part of a passionate team contributing to our important mandate of protecting the public. As a member of the team, you can expect to be working in a collaborative, team-based environment, and treated in a respectful and professional manner.

Upon successfully completing a 90-day probation period, the college provides a generous vacation and extended benefits package. As an employee, you receive 100% employer-paid health and dental benefits. Additionally, we contribute to B.C.'s Municipal Pension Plan to help you secure your retirement income. Throughout your career with us, you will engage in a variety of learning and development. To support you in work and life, we provide an employee assistance program and fitness allowance perk. Working with us allows you to enjoy flexible hybrid work. This position is located in Vancouver, but you’ll be able to work remotely up to 3 days a week. Our office is closed for the 11 statutory holidays in B.C. as well as Easter Monday and Boxing Day.

**What you’ll be doing**
As recorded in the Collective Agreement with MoveUP Together (COPE Local 378), the responsibilities of the role will include the following:

- Provides administrative support including drafting agendas; taking minutes; communicating verbally and in writing to answer inquiries and provide information; scheduling meetings and appointments; attaching relevant files as required. Edits and formats documents for spelling, grammar, and coherence in accordance with Style Guides; and compiles and organizes information.
- Composes replies to routine correspondence; writes, proof reads and prepares a variety of reports, records, statistics and statements, meeting minutes and other written materials; and ensures high quality deliverables. Assembles and/or formats data, reports, presentations or surveys in accordance with policies and procedures. Creates, processes and maintains a wide variety of files, records, spreadsheets and related materials in accordance with organizational policies and procedures.
- Processes a variety of financial transactions including preparation and submission of receipts, expenses, invoices, bills, and purchase orders.
- Performs data entry to process materials such as registrant records, employer reports, and financial information. May perform other data processing functions.
- Responsible for planning and coordination of events such as conferences, focus groups, general meetings, and travel - confirms attendees, books rooms, refreshments, etc; makes reservations - hotels, flights, meeting rooms, cabs, etc. may negotiate rates.
- Maintains the department intranet site.
- Maintains confidentiality.
- May be required to order office stationery supplies and services.

In addition to the duties listed above, the program related duties will include the following:

- Supports the coordination and delivery of meetings and events on virtual platforms such as WebEx or Zoom, troubleshoots routine technical issues as needed.
- Provide administrative support to the CO, Legal & Governance and CO, Strategy & Transformation
- Demonstrates a commitment to ongoing learning related to Indigenous cultural safety and humility and supporting organizational actions towards addressing indigenous-specific racism in BC’s