Administrative Assistant, Fleet Operations

2 weeks ago

North Saanich, Canada BC Ferries Full time

**ADMINISTRATIVE ASSISTANT, FLEET OPERATIONS** Swartz Bay or Tsawwassen Terminal **The Opportunity** We are looking for a detail-oriented administrative professional to join our Fleet Operations team As part of this dynamic results-driven team, you provide high-level, efficient and confidential administrative support to the Marine Superintendent, South and the Fleet Operations Team. **The role** Reporting to the Marine Superintendent, South, you add value and are excited by key areas of oversight such as: - Supporting the office of the Marine Superintendent, South Coast in all aspects of the efficient operation of the department and other managers as requested - Exercising good judgment in determining emergent issues and alerting the Marine Superintendent accordingly - Determining the nature and scope of key issues and concerns, prioritizing and managing daily demands using sound judgements and decision-making - Providing advice and administrative assistance to the Masters - Arranging meetings, preparing agendas and information packages; recording and distributing minutes and bringing forward pertinent issues; conducting follow up to verify the prompt implementation of agreed-upon courses of action - Maintaining/coordinating calendars, scheduling meetings, travel and accommodation - Maintaining confidential files, documents and records - Coding and verifying invoices, resolving discrepancies, and recommending payment - Providing budgetary assistance by issuing, processing and tracking purchase orders; verifying and processing invoices and monthly variance reporting; assisting the Marine Superintendent with the yearly budget build - Assisting the Marine Superintendent with approving expenses - Monitoring, approving and submitting EZLabour for all Exempt Masters in the region - Processing sea time requests and documentation for crew with respect to certificates and/or renewal of certificates **What you bring to the team** Additional training in office administration is considered an asset. Travel is required. **Join us** If this sounds like your next great career move, please submit your cover letter and resume by **Dec 10, 2024.** **Additional information** - "We connect communities and customers to the people and places important in their lives”_ - We appreciate the interest of all applicants; however only those selected for an interview will be contacted._ Pay: $48,000.00-$60,000.00 per year **Education**: - Secondary School (preferred) **Experience**: - Front desk: 1 year (preferred) - Administrative experience: 1 year (preferred) **Language**: - Mandarin (preferred) Work Location: In person

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