Administrative Assistant, Fleet Operations

6 days ago

North Saanich, Canada BC Ferries Full time

**ADMINISTRATIVE ASSISTANT, FLEET OPERATIONS** Swartz Bay or Tsawwassen Terminal **The Opportunity** We are looking for a detail-oriented administrative professional to join our Fleet Operations team As part of this dynamic results-driven team, you provide high-level, efficient and confidential administrative support to the Marine Superintendent, South and the Fleet Operations Team. **The role** Reporting to the Marine Superintendent, South, you add value and are excited by key areas of oversight such as: - Supporting the office of the Marine Superintendent, South Coast in all aspects of the efficient operation of the department and other managers as requested - Exercising good judgment in determining emergent issues and alerting the Marine Superintendent accordingly - Determining the nature and scope of key issues and concerns, prioritizing and managing daily demands using sound judgements and decision-making - Providing advice and administrative assistance to the Masters - Arranging meetings, preparing agendas and information packages; recording and distributing minutes and bringing forward pertinent issues; conducting follow up to verify the prompt implementation of agreed-upon courses of action - Maintaining/coordinating calendars, scheduling meetings, travel and accommodation - Maintaining confidential files, documents and records - Coding and verifying invoices, resolving discrepancies, and recommending payment - Providing budgetary assistance by issuing, processing and tracking purchase orders; verifying and processing invoices and monthly variance reporting; assisting the Marine Superintendent with the yearly budget build - Assisting the Marine Superintendent with approving expenses - Monitoring, approving and submitting EZLabour for all Exempt Masters in the region - Processing sea time requests and documentation for crew with respect to certificates and/or renewal of certificates **What you bring to the team** Additional training in office administration is considered an asset. Travel is required. **Join us** If this sounds like your next great career move, please submit your cover letter and resume by **Dec 10, 2024.** **Additional information** - "We connect communities and customers to the people and places important in their lives”_ - We appreciate the interest of all applicants; however only those selected for an interview will be contacted._ Pay: $48,000.00-$60,000.00 per year **Education**: - Secondary School (preferred) **Experience**: - Front desk: 1 year (preferred) - Administrative experience: 1 year (preferred) **Language**: - Mandarin (preferred) Work Location: In person

  • Fleet Administrator

    1 week ago

    North York, Canada Seaboard Transport Group Full time

    Founded over 55 years ago, the Seaboard Transport Group is a privately-held organization comprised of numerous transport brands across Canada and the United States. Seaboard is a recognized leader in the Bulk Truckload Industry and the recipient of numerous awards for Customer Service, Safety and Innovation. The Seaboard Transport Group of Companies has...

  • Administrative Assistant

    5 days ago

    North Cobalt, Canada Boart Longyear Full time

    **Administrative Assistant** * Boart Longyear is looking to hire an Administrative Assistant on a full-time basis in our Haileybury ON office. * * Boart Longyear is a leading global supplier of drilling services, drilling equipment and performance tooling. It also has a substantial presence in aftermarket parts and service, energy, mine dewatering, oilsands...

  • Administrative Assistant

    4 days ago

    North Saanich, Canada District of North Saanich Full time

    **Administrative Assistant - Corporate Services**: **AUXILIARY - 12 MONTH TERM** **$32.35 per hour (2024 rates) plus 14% in lieu of benefits** As a member of the Corporate Services Department, you will be working within a team of individuals with diverse personalities and skillsets who foster a collaborative and supportive work environment. As the...

  • Receptionist / Administrative Assistant

    2 days ago

    North Saanich, Canada VIH Aerospace Full time

    **Receptionist / Administrative Assistant** **VIH Aerospace (VIHA)**, a global leader in Helicopter Manufacturing, Maintenance, Repair & Overhaul (MMRO) is looking to expand our team by hiring a Receptionist/Administrative Assistant. **WHAT WE’RE LOOKING FOR**: This is a full-time position based at the VIH Aerospace facility in Sidney, BC, Canada. **_...

  • Administrative Assistant

    7 days ago

    North Saanich, BC, Canada District of North Saanich Full time $41,680 per year

    Administrative Assistant - Corporate ServicesAUXILIARY – 12 MONTH TERM$32.35 per hour (2024 rates) plus 14% in lieu of benefits Are you someone who provides excellent customer service and is always looking for ways to improve processes or learn something new? If so, we invite you to apply for the Administrative Assistant - Corporate Services auxiliary...

  • Administrative Assistant

    1 week ago

    Saanich, Canada Green Image lawn and Garden ltd. Full time

    _**Calling All Administrative Superstars! Join Our Thriving Landscape Team! **_ Are you an organizational wizard with a passion for nature and a knack for keeping things running smoothly? Do you thrive in a fast-paced environment where every day brings a new challenge? If so, we have the perfect opportunity for you! At Green Image, we make the world more...

  • Manager, Fleet

    4 days ago

    North York, Canada Nestle Operational Services Worldwide SA Full time

    **Fleet and Workplace Solutions Manager** **Position Snapshot** **Business area: Nestle Canada** **Location: North York, ON located at 25 Sheppard Ave W, North York, ON M2N 6S8** **Position: In-Person, Fully on-site** **A little bit about us** While Nestlé is known for KitKat, Gerber, Nescafe, and Häagen-Dazs, our recipe for success comes down to one...

  • Customer Service Representative

    2 weeks ago

    North Saanich, Canada Enterprise Holdings Full time $35,000 - $55,000 per year

    OverviewThe Enterprise brand of Enterprise Mobility has an exciting opportunity for a Customer Assistance Representative Sr (CAR Sr). The Customer Assistance Representative Sr (CAR Sr) will provide a high level of customer service by assisting both internal and external customers, primarily face-to-face, supporting their branch and rental needs. The CAR Sr...

  • Operations Manager

    2 weeks ago

    North Saanich, Canada Hertz - Kansas City Full time

    We are looking for a dedicated **Operations Manager** ready to drive Hertz airport efficiencies to the next level. If this is you, and you’re ready for your next destination, then you have cruised to the right spot! **Wage**: 53,000/yr : 15% Bonus **Benefits and Perks**: The starting wage for this position is $53,000/yr Not only do you get to be part...

  • Administrative Assistant

    1 week ago

    North Vancouver, Canada Maven Consulting Limited Full time

    LOCATION: North Vancouver, BC TYPE: Full-time REPORTS TO: Maven, Director of Operations Join our team as Administrative Assistant for two thriving companies based in beautiful Vancouver. Our founders have successfully established two professional firms and are looking for an experienced administrative professional who is organized and has great attention to...