Office Administrator

1 week ago

Maple Ridge, Canada Scott's Dream Home Team Inc. & Christina Scott Realtor Full time

Responsibilities:
Tasks involve a range of duties aimed at ensuring smooth day-to-day operations and effective client interactions.
- Manage and oversee daily office operations
- Coordinate and schedule appointments, meetings, and events
- Maintain office supplies and equipment inventory
- Prepare and distribute correspondence, memos, and reports
- Assist in budgeting and financial record-keeping and expense tracking
- Manage vendor relationships and negotiate contracts
- Client database management
- Contract and document preparation & project documentation
- Listing coordination & transaction coordination
- File management
- Client follow-up
- Event coordination
- Market research
- Billing and Invoicing support
- Quality Control
- Develop and implement training programs for new employees
- Handle payroll processing and ensure accurate record-keeping

Qualifications & Skills:

- High school diploma or equivalent; additional education in real estate or related field a plus
- Strong clerical skills with attention to detail
- Proficient in budgeting and financial management
- Experience in vendor management and contract negotiation
- Ability to effectively manage a team of administrative staff
- Proficiency in QuickBooks or similar accounting software
- Experience in developing training programs for employees
- Knowledge of front desk operations and customer service principles
- Excellent supervisory skills with the ability to delegate tasks effectively
- Strong administrative skills with proficiency in Microsoft Office Suite
- Familiarity with payroll processing systems

**Salary**: $18.59-$29.21 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Ability to Commute:

- Maple Ridge, BC V2X 3N1 (required)

Ability to Relocate:

- Maple Ridge, BC V2X 3N1: Relocate before starting work (required)

Work Location: In person

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