Part-time Administrative Assistant

3 days ago

Calgary, Canada Zen Cleaning Services yyc Full time

**Location**: Calgary, AB (In-person or hybrid preferred; must be local for occasional meetings, training, and supply runs)
**Hours**: 10-20 hours per week (flexible scheduling)
**Pay**: Starting at $18 per hour (**with potential for increases based on performance and fit**)
**Type**: Part-time

**About Us**
Zen Cleaning Services YYC is a professional residential cleaning company in Calgary. We focus on delivering high-quality, reliable cleans with attention to detail, respectful service, and clear systems that make every job consistent and client-approved. Our goal is steady growth and happy repeat customers while keeping operations smooth and professional. We are a women-led company.

**Role Overview**
This is a supportive administrative role helping our office manager and owner keep things running smoothly. You'll focus on tasks that bring in new clients, manage supplies and inventory, handle errands, and assist with various day-to-day coordination needs. Tasks will vary from day to day, so this is ideal for a motivated, common-sense person who is easy to get along with and thrives in a flexible, changing environment and has a positive attitude

**Key Responsibilities**
- Help attract and onboard new clients: Respond to website leads and inquiries, pre-qualify potential customers using templates, follow up to book jobs or pass details for final approval.
- Manage supplies and inventory: Track stock levels (cleaning tools, products, and materials), place orders when needed, and handle related errands (e.g., pickup or delivery runs).
- Use our software daily: Add/edit client notes (preferences and special requests), set reminders/follow-ups, log details/photos, pull basic reports or timesheets as needed.
- Provide general admin support: Assist with payroll prep (gathering timesheets), basic hiring screening (reviewing resumes, sending info), and weekly summaries of key trends or completions.
- help with whatever is needed in the moment

**What We're Looking For**
- Strong computer skills and comfort with software/apps (experience with scheduling or business tools is a plus; must learn quickly).
- Excellent organization, attention to detail, follow-through, and common sense.
- Reliable transportation: Must drive a reliable vehicle (for occasional local errands and supply runs).
- Clean criminal record (required due to handling client and business information).
- Motivated, proactive, easy to get along with, and adaptable—someone who enjoys variety and can jump between tasks.
- Previous admin, customer service, or service-industry experience preferred (cleaning, property, or similar a bonus).

**What We Offer**
- Flexible part-time hours to fit your life.
- Starting pay at $18/hour with review potential.
- Chance to grow with a respected, women-led local business.
- Supportive, collaborative environment focused on doing things right.

Zen Cleaning Services YYC is an equal opportunity employer.

**Job Type**: Part-time

Pay: From $18.00 per hour

Expected hours: 10 - 20 per week

Application question(s):

- Do you have a reliable vehicle and valid class 5 license?
- Did you read the ad and understand what we are looking for ?
- We value kindness, integrity and respect. Do you agree?

Work Location: Hybrid remote in Calgary, AB T2C 3G5

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