HR Operations and Payroll Coordinator

**Job Description**:
**HR Operations and Payroll Coordinator - PeopleSoft**

**Human Resources - Corporate Services**

**Contract Full-Time; 13 Months**

Reporting to the Human Resources Information Centre (HRIC) or Payroll Supervisor, as the HR Operations and Payroll Coordinator you will be responsible to process, analyze and maintain accurate and timely payroll and Human Resource related documents/transactions using the PeopleSoft Human Resources Management system.

In this role you will also be responsible for the processing of biweekly payroll administration on a weekly basis. Other duties include supporting biweekly and monthly reporting and remittances.

**What you will do**:

- Review and analyze HRIC and Payroll issues requiring a solid understanding of (including but not limited to) Job Data, Time & Labour, Pay for Performance and Payroll.
- Input, analyze and maintain HRMS employee transactions. This includes but is not limited to new/re-hire setups, employee data changes, transfers, leave requests and returns, non-union and union pay increases tax forms, additional pay, general deductions, banking, retirements, terminations and deaths.
- Responsible for OMERS and benefit enrolment and maintains a working knowledge of benefit plans.
- Process employee benefits with regards to - change in marital status, name changes, change in beneficiaries, change in benefits, processing undeliverable cheques, calculating arrears or refunds if applicable and in a timely manner.
- Follow-up with employees, HR clients, and third-party requestors.
- Respond to requests for employee and Payroll information as they are received and in a timely manner.
- Verify data on employee pay lines is correctly populated by source documents (Time & Labour, JBS).
- Verify the calculation of premiums. This includes but is not limited to acting assignment premiums, performance management increases, learning assignment premiums, retiring allowances and severance.
- Calculate retroactive payments resulting from Collective Agreement settlements, step increases, transfers, new hire delays, etc.
- Analyze and prepare spreadsheets for electronic uploads to pay lines.
- Make all entries on pay lines. This includes but is not limited to taxable benefits, benefit correction overrides, retroactive payments.
- Create, edit and submit all Records of Employment.
- Complete and submit all earnings verification requests for Service Canada or the Canada Revenue Agency (CRA).
- Update and maintain the electronic employee record for all staff.
- Provide backup support to other Coordinators, as required.

**What we require**:

- Post-secondary education in accounting, public administration, Human Resources, or business administration with at least three (3) years of experience processing employee payroll transactional data or an equivalent combination of education and experience.
- Payroll designation is a strong asset.
- Experience and familiarity using PeopleSoft HRMS Knowledge of CRA tax regulations, pertaining to payroll.
- Previous experience navigating and interpreting Collective Agreement Language.
- Knowledge of OMERS administrations, Employment Standards Act.
- Knowledge of Absence & Position Management modules in HRMS would be an asset
- Strong computer knowledge and demonstrated experience in Microsoft Office (Excel, Word, Outlook and Visio).
- Excellent math, keyboarding and Excel skills to verify performance appraisal increases and pay impacting premiums.
- Strong attention to detail.
- Well-developed verbal and written communication skills to address a variety of audiences.
- Interpersonal and customer service skills to maintain effective relations with all levels of internal staff and external contacts.
- Proven self-starter with a demonstrated ability to work well independently and as part of a team.
- Excellent organization and time management skills with an ability to manage in a changing priority environment.
- Demonstrated ability to work with a high degree of diplomacy, confidentiality and professionalism.
- Ability to work in fast paced, pressure environment and flexibility to work additional hours as required.
- Developed research, investigative, analytical, and problem-solving skills.
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

**Location**:In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at 10 Peel Centre Drive, Brampton. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

**Hours of Work***:35 hours/week

**Interview**: Our recruitment process will be completed with video conference technology.

**As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/