Scheduling Coordinator

1 week ago

Vancouver, Canada The BC Coast Pilots Full time

**About us**

We are professional, agile, and innovative.

Our work environment includes:

- Modern office setting
- Food provided
- Work-from-home days
- Growth opportunities

**Role: Scheduling Coordinator**

**Job Type: contract
- 4 months (possible extension to permanent/full-time)**

**About Us**

The British Columbia Coast Pilots Ltd. works with the marine industry to deliver safe and efficient pilotage by providing local knowledge and expertise to foreign ships in order to protect environmental, economic and public interests. We provide expertise in the safe movement of shipping through local knowledge by ensuring excellence in pilotage that enhances trade and protects Canadian environmental, public, and economic interests.  

**Position Summary**

The Scheduling Coordinator will provide administrative and coordination support to the pilots, the general manager, the Directors and various Committees with pilot’s schedules and training requirements to ensure all changes have been documented and reports are up to date. The scheduling coordinator works closely under the guidance of the Controller to participate in the successful maintenance of various individual employee records, including time off, sick leave and banked days in excel.

**Duties**
- Maintaining working relationship with pilots
- Work with the Finance team on any reporting needs.
- Assist billing with reconciliations using excel
- Organize and arrange training times for new hires
- Tracking and communicating available pilots or scheduling concerns with the appropriate parties
- Maintain information on current and former pilot skills, abilities, certification, and experience, ensuring pilot records are kept up to date
- Coordinating the approval of vacation requests and leave of absences
- Assist with scheduling regular out of town work
- Prepare various reports for management & pilots
- Prepare and provide various documentation to the Pacific Pilotage Authority
- Ad-hoc duties as requested

**Experience and Qualifications**
- Strong organizational skills, ability to prioritize and multi-task
- Excellent excel and Office 365 skills
- Strong attention to detail and high level of accuracy
- Strong reasoning and analytical skills with critical thinking capacity to recognize job needs
- Ability to work under pressure with deadlines and changing priorities
- Minimum of 2 years scheduling experience
- Admin and coordination experience
- Excellent verbal and written communication skills
- Ability to handle stressful situations and remain calm in the event of emergency

**Reporting**

Reports to the Controller

**Communication**

Regular communication with Controller, Pilots, Directors and Pacific Pilotage Authority

**Schedule**:
7.5 hours per day (8 to 4:30 with 1 hour break)

**Job Types**: Fixed term contract, Permanent, Full-time

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Paid time off
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

  • Scheduling Coordinator

    1 week ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions is seeking a Scheduling Coordinator** to join our team! The Scheduling Coordinator is responsible to schedule and coordinate appointments with clients, physicians and examinees. This position ensures client specific requirements for provider specialty and location are met and that all ancillary services are arranged. The ...

  • Scheduling Coordinator

    4 days ago

    Vancouver, Canada IMA Solutions Full time

    Overview: The **Scheduling Coordinator** is responsible to schedule and coordinate appointments with clients, physicians and examinees in our Life & Health Scheduling Department. This position ensures client specific requirements for provider specialty and location are met and that all ancillary services are arranged. The schedule for this role is **Monday...

  • Scheduling Coordinator

    1 week ago

    Vancouver, Canada Blenheim Lodge Full time

    **Job Overview** **Duties** - Manage and coordinate daily scheduling for staff within the guidelines of operational policies and the applicable union collective agreements., ensuring that all scheduling needs are met promptly and effectively. - Utilize Excel and ComVida for scheduling-related tasks and maintain organized personnel and other records. -...

  • Scheduling Coordinator

    1 week ago

    Vancouver, Canada Blenheim Lodge Full time

    **Job Overview** **Duties** - Call in staff and coordinate daily scheduling within the guidelines of operational policies and the applicable union collective agreements., ensuring that all scheduling needs are met promptly and effectively. - Maintain personnel and other records. - Provide support by producing and maintaining daily staffing reports, ordering...

  • Scheduling Coordinator

    1 week ago

    Vancouver, Canada Home Instead Full time

    **Objective**: The Service Coordinator is expected to perform a variety of duties in the coordination of scheduling service for clients. The Service Coordinator is responsible for scheduling clients and Care Professionals to provide the highest quality service to clients with emphasis on creating extraordinary relationships. $ 55,000 Annually +...

  • Installation Scheduling Coordinator

    2 days ago

    Vancouver, Canada WASH Multifamily Laundry Systems Full time

    WASH is a company that our customers depend on to keep them going so they can provide valuable services to their clients across USA and Canada (Coinamatic Inc. and ParkSmart Inc). We strive to build a sense of purpose and achievement in the work we do while staying true to the DNA of our core values. We value our people and encourage the development of...

  • Systems and Scheduling Coordinator

    2 days ago

    Vancouver, Canada BLACKBIRD SECURITY INC. Full time

    Blackbird Security is looking for a **Systems and Scheduling Coordinator** to join our headquarters team in **Vancouver BC.** - Blackbird Security Inc. gratefully acknowledges that the land on which we gather and help steward is the unceded and traditional territories of the xʷməθkwəyəm (Musqueam), Skwxwú7mesh (Squamish) Nation, and...

  • Commercial Field Service Scheduling Coordinator

    4 days ago

    Vancouver, Canada Tesla Full time

    **What to Expect** Tesla is looking for an experienced and dynamic Commercial Service Coordinator to work in one of the most progressive companies in the world. We are seeking experienced coordinators with excellent oral and written communication skills to work on our growing commercial product networks. Tesla needs a diversely talented and highly motivated...

  • Scheduler / Care Coordinator

    4 days ago

    North Vancouver, Canada Hero Home Care Full time

    We welcome you to join our team of Heroes as a Scheduler/Care Coordinator with Hero Home Care where we focus on our role in supporting Happy Humans and Healthy Communities! **Roles & Responsibilities**: - Utilizing match making criteria to schedule caregivers based on client needs and preferences - Finding replacement caregivers as needed to cover vacation...

  • Scheduler

    1 week ago

    Vancouver, Canada Brooks Corning Full time

    PEOPLE. That’s the magic behind Brooks Corning, a Best in Class preferred Haworth dealer. We foster a collaborative, fun, and positive environment that challenges the status quo and allows our employees to thrive. Our organization is made up of individuals driven to be the best in their field. We value humility, candor, a sense of humour and individuals...