Associate Dean, Arts

**SUMMARY**:
Reporting to the Dean, the Associate Dean contributes to student success and the reputation and reach of the School of Arts & Science by providing day-to-day leadership and management for the effective operation of the School. The Associate Dean works with the Dean to ensure seamless coordination of services and activities related to School initiatives, including the monitoring of operational and support systems to ensure efficient and streamlined processes that support student success and academic quality. The Associate Dean works with the Dean, faculty, staff, and administrative services in the College on financial and human resource operations, the recruitment and retention of faculty and staff, faculty appraisals, staff/faculty professional development opportunities, and other related duties as required. The Associate Dean will collaborate with other academic colleagues to establish and implement portfolio and program goals and objectives to enable an institutional culture of life-long learning and academic excellence. The Associate Dean will promote teaching excellence within a learner-centered environment. The Associate Dean holds shared responsibility for the development and/or re-development, delivery and assessment of programs and curriculum to ensure an exceptional standard of excellence. In addition, the Associate Dean leads new program development and revenue generation in the School and may act for the Dean as required.

**QUALIFICATIONS**:

- Minimum of a relevant Masters’ degree from a recognized institution is required.
- Minimum three years’ experience in progressively responsible academic leadership roles, including direct supervision of staff and faculty.
- Minimum three years of facilitating or instructing experience at the post-secondary level.

**REPORTING RELATIONSHIPS**:
The Associate Dean reports directly to the Dean. The Administrative Coordinator and Faculty report to the Associate Dean. The Associate Dean is the Dean’s representative and serves as the first point of contact for faculty in the School.

**ESSENTIAL JOB FUNCTIONS**:
School Operations Management
- Work with Chairs, Program Leaders and the Administrative Coordinator in the implementation of their responsibilities to achieve effective Department and School operations.
- Provide direction on promotional and marketing opportunities in the School, and review and approve external and internal communications such as websites and advertising.
- Develop School operating structures, guidelines, procedures, and communication for the Departments, consulting and collaborating with faculty and staff as needed.
- Review operational policies and protocols, and monitor adherence.
- Address student, staff, and faculty concerns in accordance with relevant policy and best practice.
- Maintains a shared responsibility with the Dean to interact effectively with other units of the college to meet the portfolio’s operational needs.

Human Resource Management
- With support from the college’s Human Resources Department and the Dean, ensures effective staff and faculty selection processes are undertaken, and participates in processes to meet operational objectives.
- Participates in processes to meet the learning and operational objectives of the School.
- Oversee staffing plans, including allocation of faculty work assignments, in accordance with approved educational and budgetary plans and relevant collective agreements.
- Review and approve all faculty and staff vacation, leave requests, and contracts.
- Collaborate with others in the College, the Dean, and Chairs, to encourage professional development opportunities to meet curriculum needs and facilitate creativity and innovation in programming. Promote professional/scheduled development opportunities for faculty and review and provide feedback related to SD/PD plans and reports.
- Maintain knowledge of the CUPE and CCFA Collective Agreements to ensure compliance. Address and investigate complaints as required. With HR and the Dean, participate in addressing and resolving grievances.

Fiscal Resource Management
- Participate in budget development and monitoring with the assistance of the Administrative Coordinator, Dean, and Chairs, and liaise with Finance.
- Coordinate and enhance School-wide management systems and controls and advise College leadership on operational needs of the School.
- Authorize expenditures to the prescribed limits.
- Oversee and coordinate, in collaboration with the Director of Facilities, overall space management.
- Oversee and coordinate, in collaboration with the CIO, appropriate technological support.

Community Engagement
- In conjunction with the Dean, Chairs, and Program Leaders ensure representation at key internal and external initiatives and committees.
- Participate in cross-college operational, program development, and human resources related committees, working groups, projects etc., and advocate on behalf of the School.
- Suppo