Assistant to the Dean
4 days ago
Overview The Faculty of Fine Arts is a diverse and complex Faculty with a complement of 120 regular faculty members and sessional instructors and thirty-seven support staff and professional employees. The faculty includes the School of Music and the Departments of Art History & Visual Studies, Theatre, Visual Arts, and Writing. Role The Assistant to the Dean provides executive-level senior administrative support to the Dean. This role carries out a wide variety of academic, administrative and analytical tasks, including: liaising with other university departments on academic, faculty relations, and other matters; organizing meetings, managing multiple deadlines and key dates; preparing and distributing agendas and meeting information; taking minutes; assessing accuracy of information provided for meetings and record keeping of confidential information. Team and Environment The Dean’s Assistant works as part of the Dean’s Office administrative team that support the activities of the Dean’s Office and the Faculty of Fine Arts and contributes to the overall function of the office. Confidentiality and Service This position deals with highly confidential and sensitive information and is required to provide service and guidance to, external agencies and public with tact and diplomacy. Experience 3-5 years in a senior administrative support role, preferably in a post-secondary academic setting. Related Work Experience Should Include interpreting and/or applying policy and procedures using complex databases and spreadsheets experience supporting senior level committees An equivalent combination of training, education, and/or experience may be considered. Knowledge/Skills/Abilities Advanced proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems) Records management Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment Exceptional administrative skills including meeting and calendar coordination Awareness of Faculty and University priorities Commitment to fostering respect, reconciliation, and inclusion for all students, partners, staff, and faculty from diverse cultures Effective communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community and external agencies Strong writing and editing skills Experience in effectively maintaining the confidentiality of highly personal and sensitive information Ability to handle complex and sensitive interactions involving students, faculty, staff, and/or partners Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis Ability to prioritize a large workload and deal with frequent interruptions Possesses a strong sense of urgency and follow-through Ability to work under pressure and meet strict and often emergent deadlines Ability to record minutes Ability to exercise initiative, good judgement, tact, and diplomacy #J-18808-Ljbffr
-
Assistant to the Dean
6 days ago
Victoria, Canada University of Victoria Full timeOverviewThe Faculty of Fine Arts is a diverse and complex Faculty with a complement of 120 regular faculty members and sessional instructors and thirty-seven support staff and professional employees. The faculty includes the School of Music and the Departments of Art History & Visual Studies, Theatre, Visual Arts, and Writing.RoleThe Assistant to the Dean...
-
Assistant to The Associate Dean
2 days ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 8 December 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,551.00 - $4,720.00- Additional Posting...
-
Assistant to the Dean
1 week ago
Victoria, BC VW Y, Canada University of Victoria Full timeOrganizational UnitUniversity of Victoria -> Faculty of Fine ArtsLocationUniversity of Victoria - Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date25 January 2026Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4, $5,262.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as...
-
Associate Dean, Arts
2 days ago
Victoria, Canada Camosun College Full time**SUMMARY**: Reporting to the Dean, the Associate Dean contributes to student success and the reputation and reach of the School of Arts & Science by providing day-to-day leadership and management for the effective operation of the School. The Associate Dean works with the Dean to ensure seamless coordination of services and activities related to School...
-
Dean's Executive Assistant
6 days ago
Victoria, Canada University of Victoria Full timeA leading educational institution in Victoria seeks an Assistant to the Dean to provide executive-level administrative support. This role includes liaising with various university departments, organizing meetings, and maintaining confidentiality of sensitive information. Ideal candidates will have 3-5 years in senior administrative roles and possess...
-
Dean's Executive Assistant
4 days ago
Victoria, Canada University of Victoria Full timeA leading educational institution in Victoria seeks an Assistant to the Dean to provide executive-level administrative support. This role includes liaising with various university departments, organizing meetings, and maintaining confidentiality of sensitive information. Ideal candidates will have 3-5 years in senior administrative roles and possess...
-
Victoria, Canada Camosun College Full time**A) JOB SUMMARY** Reporting to the Dean, the Associate Dean will take on project leadership to develop the reputation and reach of the School of Business and Centre for Sport and Exercise Education (the portfolio) and the college within the communities we serve and the broader global community. With a strong commitment to socially responsible leadership,...
-
Administrative Assistant
2 weeks ago
Victoria, Canada University of Victoria Full timeOrganizational Unit - University of Victoria -> Faculty of Science - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 21 January 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 0.5 - Salary Grade - $4,134.00 - $4,257.00 - Additional Posting Information: - N/A - Salary posted will...
-
Administrative Assistant
2 hours ago
Victoria, Canada University of Victoria Full timeOrganizational Unit- University of Victoria -> Faculty of Science- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 16 November 2025- Please note that positions will close at 4 p.m. on the closing date.- FTE- 0.5- Salary Grade- $4,134.00 - $4,257.00- Additional Posting Information: - N/A- Salary posted will be...
-
Administrative Assistant
5 days ago
Victoria, Canada University of Victoria Full timeOrganizational Unit - University of Victoria -> Faculty of Engineering and Computer Science -> Fac of Engineering - General - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 11 September 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1 - Salary Grade - $4,363.00 - $4,525.00 -...
