Special Event Coordinator

**Job Description**:
Special Event Coordinator
Seasonal; Contract (July 28 - September 3)
Date Posted: May 20, 2025

**Who we are**
The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 115-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15-day annual summer Fair which averages more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events. In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance. PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees, or the community.

We are looking for a collaborative self-starter to take on the role of Special Event Coordinator within the Operations Team at the PNE. The Special Events Coordinator will be responsible for executing a wide range of special events that occur during the PNE Fair. This individual will work closely with the Event Management Team as well as many departments within the organization to ensure a seamless event experience for PNE clients and guests.

**Why join our Team?**
- Exhilarating and fun-loving culture
- Flexible work environment
- Be a part of the growth of one of Vancouver’s most iconic institutions.
- Join a diverse, passionate, and enthusiastic team
- Ranked in the top 20 as one of BC’s most loved brands - BC Business 2017

**What will you do this year?**
In your role as the **Special Event Coordinator**, your primary accountabilities will be to:

- Assist in the PNE Fair load in, coordinating contractors and PNE crews for set up of Fair infrastructure.
- Responsible for ensuring Special Event details are up to date and client needs are forwarded to Facilities and Maintenance teams ahead of Client move in.
- Act as site contact for Fair special event days, managing clients when they arrive on site, directing them to their activation space and ensuring they follow the guidelines for activating at the PNE Fair.
- Assist in the creation of Special Events materials including but not limited to production schedules, event timelines, and venue specs.
- Ensure all operational plans are followed on event days.
- Assist with other aspects of event days at the PNE Fair. Helping troubleshoot operational problems, managing loading and unloading of entertainment Venues, assisting with opening, and closing the park as needed. Perform other related duties as required.
- **What else?**
- 1-3 years of experience in the events or hospitality industry supporting event operations.
- Diploma, Certificate or degree in Event Management, Business Administration, or another relevant discipline is an asset.
- Must be able to work an event-based work schedule which includes weekends, holidays, late nights, extended hours and extended workweeks.
- Experience working in a similar venue is considered an asset.
- Experience with production and technical personnel is considered an asset.
- Must possess good decision-making and communication skills with the ability to react well to high-pressure situations and tight timelines.

**Who are you?**
- Detail-oriented
- Strong organizational skills
- Eager self-starter
- Motivated by fast-paced environments
- Skilled problem solver
- Effective communicator with excellent interpersonal skills
- Committed to striving for excellence

**Where and when to APPLY?