Current jobs related to Administrative Assistant I, Branch Operations - Greater Napanee - VON Canada (Ontario)

  • Branch Ambassador

    3 days ago

    Greater Napanee, Canada Kawartha Credit Union Full time

    **Branch Ambassador (Casual, Part-time)** **Location**:Napanee, ON **Hours**: 0-40 hours per week, Monday to Saturday **Rate of Pay**: Based on experience **Position Description**: As a Branch Ambassador, you will: - Contribute to the success of the Credit Union by creating member loyalty and providing member service excellence - Assist members and...

  • Branch Ambassador

    2 weeks ago

    Greater Napanee, Canada Kawartha Credit Union Full time

    **Branch Ambassador (Casual, Part-time)** **Location**:Napanee, ON **Hours**: 0-40 hours per week, Monday to Saturday **Rate of Pay**: $19.76 - $23.24 per hour, plus applicable benefits **Position Description**: As a Branch Ambassador, you will: - Contribute to the success of the Credit Union by creating member loyalty and providing member service...

  • Branch Administrator

    1 week ago

    Greater Sudbury, Canada Graybar Full time

    **Job Brief**: The Branch Administrator provides friendly and professional customer service while answering the telephone and greeting visitors and performing general clerical duties according to established procedures. Graybar Canada is looking for people with a desire to start a long-lasting career at one of the oldest and largest wholesale electrical...

  • Administrative Assistant

    2 weeks ago

    Greater Napanee, Canada Otter Energy Inc. Full time

    Otter Energy is one of Ontario’s largest and most established solar energy companies, with its roots in solar project construction and maintenance. Since its founding in 2009, Otter has grown into a full-service solar provider and has expanded its services to include project development and financing. Otter is seeking an Administrative Assistant who is...

  • Branch Administrator Graybar Canada

    2 weeks ago

    Greater Sudbury, Canada Electrical & Automation Industry Careers Full time

    Graybar Canada is looking for people with a desire to start a long-lasting career at one of the oldest and largest wholesale electrical distributors in Canada. Graybar Canada - a division of Graybar Electric US - is a leader in the distribution of high quality electrical, automation and telecommunications products that supports these operations through...

  • Assistant Branch Manager

    3 days ago

    Greater Sudbury, Canada Continental Currency Exchange Full time

    Don't miss this opportunity to be a part of Canada's largest independently owned and operated foreign exchange retailer! If you enjoy working in a fun, diverse, team-driven environment, and you are outgoing, enthusiastic, and passionate about providing exceptional customer service, and lasting relationships then this is the opportunity for you. **JOB...

  • Administrative and Accounting Assistant

    1 week ago

    Greater Napanee, Canada Welch LLP Full time

    LOCATION - Napanee FIELD - Administration CATEGORY - Full-time Permanent TYPE - On Site CAREERS - CURRENT OPPORTUNITIES Administrative and Accounting Assistant As an **Administrative and Accounting Assistant** within the Napanee office, you will take a hands-on role in all aspects of administration and bookkeeping. You will work closely will all...

  • Assistant Branch Manager

    1 week ago

    Greater Sudbury / Grand Sudbury, Canada Brewin Dolphin Full time

    **Job Summary** What is the opportunity? As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team objectives. You coach your team to increase skills and capabilities to maximize sales and referral opportunities, enable digital...

  • Operations Specialist

    2 weeks ago

    Greater Napanee, Ontario, Canada WM Full time US$48,000 - US$52,000

    This is a non-union role at our Napanee hauling site.Start time: 8 AM-5 PMShift: Mondays – FridaysI. Job SummaryProvides clerical and administrative support to departmental Managers, and assists in coordinating all aspects of daily operations, including recording and reporting data.II. Essential Duties and Responsibilities To perform this job...

  • Branch Operations Manager

    1 day ago

    Greater Sudbury, Canada Everguard Full time

    We have an immediate opening at our **Sudbury** operation for **Branch Operations Manager**. Being a part of our team, you will be able to experience many of the **benefits**below. - Competitive wages - Comprehensive health, dental and insurance coverage - Employer-matched retirement savings and financial planning support - Paid time off, including...

Administrative Assistant I, Branch Operations

3 weeks ago

Greater Napanee, Canada VON Canada (Ontario) Full time

**Requisition Details**:
Employment Status: Temporary, Full-time (1.0 FTE)
Program Name: Branch Operations
Number of Hours Bi-Weekly: 75
Work Schedule: Days
Anticipated End Date: January 2026
On Call: No

Join a dynamite Team that supports Seniors in a variety of programs assisting them in remaining independent in their homes and community. Administrative Assistant Certification and Experience Required.

**Job Summary**:
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

**Key Responsibilities**:

- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
- Responds to messages from the answering service as required.
- Greets and directs all in-office visitors and in-coming calls.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
- Responsible for the mail pick-up and drop off.
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
- Schedules and organizes meetings and appointments as requested.
- Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Updates policies/procedures and manuals as required.
- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
- Orders supplies, receives and maintains an inventory of required supplies.
- Collaborates with teams for to organize logistics for special projects, events and seminars.
- Receives and receipts donation, and bill payments.
- Prepares bank deposits.
- Performs other duties as assigned.

**External and Internal Relationships**:

- Communicates regularly and follow up with employees, managers and corporate services staff.

**Education, Designations and Experience**:

- Post-secondary education in office administration, office information technology or a related field or related relevant experience
- Proficiency in Windows OS and MS Office Suite programs
- Experience with scheduling software and Cognos is considered an asset
- Experience with a unionized environment is considered an asset.

**Skill Requirements**:

- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times

**Other**:

- Criminal records and vulnerable sector check
- The use of Personal Protective Equipment (PPE) may be required

Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.