Accounts Payable/receivable Clerk

5 hours ago

Ottawa, Canada iCondo Property Management Full time

**Job Summary**

**Duties**

Accounts Receivable:

- Ensure all unit accounts for each Condo Corporation Condo Fee/Parking Fee/Locker Fee, as well as any additional charges have been charged to the proper accounts and ready for processing for the 1st of each month.
- Process any cheques for payment. (Condo Fees, Amenity Room Reservation Fees, Elevator Reservation Fees, etc.) Update information in Accounting system.
- Process PAP to be withdrawn on the 1st of the month. Make any required changes based on directions from Owners and sales of units.
- Ensure all PAP payments and cheque deposits have been completed and reflected on each unit’s account
- Ensure all NSF charges have been reflected on the unit account, NSF fee charged to unit’s account, and Property Administrator notified of accounts so that follow-up for payment can be completed.
- Ensure all invoices that are to be charged back to a unit account received from Property Management are processed and reflected properly in the system.
- Ensure aging accounts receivable are maintained and prepare required arrears notices on a monthly basis (1st, 2nd and 3rd notices)

Accounts Payable:

- Reconcile previous month’s bank accounts based on printed/downloaded bank statements, obtained from bank website. (do not wait until original statements arrive in the mail)
- Property Management completes weekly processing of invoices. Once the invoice has been coded, it will be provided to accounting for processing in the accounting system and cheque cutting. Cheques are to be cut twice per month for each Corporation. Monitor cash flow to ensure funds are available.
- Enter and record payment on all invoices, utilities etc.
- Code invoices in SparcPay using the Corporation’s general ledger codes and ensure PO’s and associated back up documentation are attached for approval.
- Complete payroll for Corporation’s that have building staff onsite - biweekly
- Complete all payroll remittances
- Complete WSIB reporting requirements (monthly)

Payroll:

- Complete payroll for Corporation’s that have building staff onsite - biweekly
- Complete all payroll remittances
- Complete WSIB reporting requirements (monthly)

Other:

- Assist with preparation for year end files for auditor.
- Filing.

**Experience**
- Previous experience in an accounts payable or accounts receivable role is preferred.
- Post-secondary level education in accounting, finance or related field.
- Knowledge of accounting software (ShiftSuite an asset).
- Ability to use Excel.
- Excellent communication skills both orally and in writing.
- Strong organization and analytical skills.
- Ability to multi-task, prioritize and solve problem.
- Attention to detail.
- Strong data entry skills with attention to detail.
- Familiarity with account reconciliation processes.
- Excellent organizational skills and ability to manage multiple tasks effectively.
- Strong communication skills to interact professionally with vendors and internal teams.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

**Experience**:

- Accounting: 2 years (required)
- Accounts receivable: 1 year (required)
- Accounts payable: 1 year (required)

Work Location: In person

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