Office Administration Assistant

**Looking to move your career in the right direction? Let us invest in you** Chicken Farmers of Ontario's (CFO) staff-associates are critical to CFO’s success in providing high quality, high impact solutions to Ontario’s chicken farmers, industry value chain stakeholders and Ontario consumers. The Ontario chicken industry is one of the most successful supply managed industries in the country and accounts for over $3.8 billion in overall economic activity in the province. CFO has a long-standing strategy of rewarding talent and experience which has been designed to attract, retain and motivate high performers and strategic thinkers. At CFO, staff-associates work collaboratively enjoying competitive wages and benefits while immersed in a sustainable culture that stimulates leadership, accountability, excellence, collaboration and innovation. CFO is leading positive change and building value as Canada’s premier provider of trusted, family - farmed, safe high-quality chicken. Representing over 1,300 family farmers in the province, CFO is responsible for a growing, profitable and sustainable chicken industry. The chicken business is growing, and so is Chicken Farmers of Ontario **Office Coordinator** Reporting to the Office Manager, the Chicken Farmers of Ontario (CFO) Office Coordinator will be responsible for general reception duties, including in-coming and out-going mail; answering farmer inquiries; planning staff events and act as a back-up to the Assistant Board Secretary and other duties as assigned. **KEY ACCOUNTABILITIES** **1. Administration** - Answer and direct general inquiries both at front reception and through telecommunication sources - Answer calls through CFO Connects (internal farmer support) - Process all incoming and outgoing mail items, including courier shipments - Prepare visitor name badges - Maintain staff contact list - Order office supplies and kitchen consumables as required - Order business cards and name tags as required - Monitor and maintain common areas (kitchen, servery, file rooms, reception) - Coordinate maintenance providers while on site ie: repair technicians, Shred-it, Swan Mats etc. - Organize Town Hall and District Community Representative meetings - Coordinate significant staff associate events, i.e., staff celebrations etc. - Assist Communications department with farmer phone campaign calls as required - Order catering for Board meetings and internal meetings - Track industry events and provincial Annual General Meetings - Back up for Assistant Board Secretary to organize meetings, including catering, agenda and document posting, minute taking **MINIMUM QUALIFICATIONS** **Education**: **College Diploma in Office Administration** **Experience**: - 2-3 years Administration experience **Technical Skills** - Microsoft Office Suite (Outlook, Excel, Word) - Adobe Acrobat Software - Video conferencing software ie. MS Teams, Zoom - Data entry experience **Competencies** - Excellent professional communication (written and interpersonal) skills with "team player” attitude - Problem-solver who takes initiative and enjoys interacting with others - High level of attention to detail and accuracy - Ability to balance multiple priorities within deadlines - Bilingual in English/French is an asset **CFO's Commitment to Diversity and Inclusion**: At CFO, we are committed to diversity and inclusion, reflecting our industry and the communities where we live and work. We work together, unified by our respect for each other, CFO values, and the pursuit of our business strategy. Diversity at CFO is understanding, recognizing, and valuing the differences that make each person unique. - **Want to learn more about Chicken Farmers of Ontario? Visit ontariochicken.ca today**_ **Salary**: From $25.00 per hour **Benefits**: - Dental care - Extended health care - RRSP match Schedule: - Day shift **Education**: - Secondary School (preferred) **Experience**: - Administrative experience: 2 years (required) - Microsoft Office: 2 years (preferred) - Adobe: 2 years (preferred) - Video Conferencing: 2 years (preferred) - Data entry: 2 years (preferred) Licence/Certification: - Office or Business Administration Diploma (required) Work Location: In person