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Billing and Account Receivable Specialist

2 weeks ago

Montréal, Canada Icon Vins Fins Full time

**Billing and Account Receivable Specialist**

Join one of Quebec's premier wine companies, represents well-established brands that enjoy a strong reputation for great customer service and transparency. We are passionate about distributing high-quality wines for our customers. We are currently seeking a dedicated and detail-oriented Billing and Account Receivable Specialist to join our dynamic team. If you have a knack for numbers and a love for the wine industry, this is the perfect opportunity for you

**Key Responsibilities**:
Billing Management
- Prepare and issue invoices to customers accurately and in a timely manner.
- Ensure all billing transactions comply with company policies and procedures.
- Maintain and update customer billing records and accounts.

Account Receivable Management
- Monitor customer accounts for delayed payments and follow up on overdue invoices.
- Develop and implement effective collection strategies to minimize overdue accounts.

Account Reconciliation
- Reconcile accounts receivable records with customer statements.
- Investigate and resolve any discrepancies or disputes promptly.

Sales Coordination
- Assist the sales team with order processing and customer inquiries.
- Prepare monthly sales and commission reports.
- Ad-hoc administrative support to public media manager during peak season with press mailings, invitations and updating media coverage.

Sample Inventory Management
- Manage the addition of new sample inventory.
- Distribute sample products to customers and media partners as needed.
- Track sample inventory levels and ensure adequate stock is maintained.
- Coordinate with marketing and sales teams to fulfill sample requests.

**Qualifications**:

- Previous professional experience as a Billing and Collection Specialist or in a similar role.
- Experience in wine industry and inventory management is an asset.
- Proficiency in accounting software, CRM systems, and MS Office (especially Excel).
- Excellent communication and negotiation skills.
- High attention to detail and strong organizational skills.
- Ability to multitask and work independently as well as part of a team.
- Fluency in both English and French is required.

**Why Join Us?**
- Be part of a passionate team in a growing industry.
- Opportunities for professional development and career advancement.
- Competitive salary and benefits package.
- A supportive and friendly work environment.

**Spécialiste de la facturation et aux comptes recevables**

Icon Vins Fins est un acteur important dans l’industrie des vins et spiritueux. Nous nous distinguons par notre agilité et instinct commercial, la rigueur de notre service à la clientèle, notre transparence et notre orientation axée sur les résultats. Icon Vins Fins représente plusieurs marques déjà bien établies qui jouissent d’une forte notoriété sur le marché québécois.

**Responsabilités principales**:
Gestion de la facturation
- Préparer et émettre des factures aux clients de manière précise et en temps opportun.
- Assurer la conformité de toutes les transactions de facturation avec les politiques et procédures de l'entreprise.
- Maintenir et mettre à jour les dossiers et comptes de facturation des clients.

Gestion des comptes clients
- Surveiller les comptes clients pour les paiements en retard et effectuer un suivi des factures impayées.
- Développer et mettre en œuvre des stratégies de recouvrement efficaces pour minimiser les comptes en retard.
- Communiquer avec les clients par téléphone, courriel et courrier pour résoudre les problèmes de facturation et percevoir les paiements.

Réconciliation des comptes
- Réconcilier les enregistrements des comptes clients avec les relevés des clients.
- Enquêter et résoudre rapidement toute divergence ou tout litige.

Coordination des ventes
- Assister l'équipe de vente dans le traitement des commandes et les demandes des clients.
- Préparer des rapports de ventes et de commissions mensuels.
- Apporter un soutien administratif ad hoc au gestionnaire des médias publics pendant la haute saison avec les envois de presse, les invitations et la mise à jour de la couverture médiatique.

Gestion des stocks d'échantillons
- Gérer l'ajout de nouveaux stocks d'échantillons.
- Distribuer les produits d'échantillons aux clients et partenaires médiatiques selon les besoins.
- Suivre les niveaux de stock des échantillons et s'assurer qu'un stock adéquat est maintenu.
- Coordonner avec les équipes de marketing et de vente pour répondre aux demandes d'échantillons.

**Qualifications**:

- Expérience professionnelle préalable en tant que Spécialiste de la Facturation et du Recouvrement ou dans un rôle similaire.
- Une expérience dans l'industrie du vin et la gestion des stocks est un atout.
- Maîtrise des logiciels de comptabilité, des systèmes CRM et de MS Office (en particulier Excel).
- Excellentes compétences en communication et en négociation.
- Grande attentio