127-25-5 Administrative Assistant

**Administrative Assistant 127-25-5**

**Housing, Built Environment**

**Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.**

**JOB** SUMMARY**:
To assist Six Nations of the Grand River and the Housing Director in the performance of their statutory and administrative duties as related to Six Nations Housing within the policies and procedures established by the Six Nations of the Grand River for the Housing Department.

To perform administrative, general office and clerical duties.

**Type**

Full-Time

**Closing Date**

July 30, 2025

**Hours of Work**

35 hours per week

**Wage**

$46,300 per year

*A competitive compensation package will be offered commensurate with qualifications. *

**BASIC QUALIFICATIONS**:

- Post-secondary graduate in Business Administration and 1 year work related experience or Secondary School Graduate (or equivalent) and 2 years’ work related experience.
- Must have a Criminal Record Check.
- Must be bondable

**SUBMISSION PROCEDURE: (Choose one method ONLY)**:
**Method #1: Online**
- Please visit: My Job Search to access our job board and follow the directions to apply.
- Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.
- Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
- Copy of your education diploma/degree/certificate and transcript.

**Method #2: GREAT** - Applications must include all of the following**:

- Printed, filled in, and authorized Six Nations of the Grand River Application for Employment Form.
- Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualify you for this position.
- Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
- Photocopy of your education diploma/degree/certificate and transcript.
- Place all documents listed above in a sealed envelope and mail to or drop off at:
**Administrative Assistant - 127-25-5**

c/o Reception Desk

Grand River Employment & Training (GREAT)

P.O. Box 69, 16 Sunrise Court

Ohsweken, Ontario N0A 1M0

**POSITION TITLE**:Administrative Assistant**

**REPORTING RELATIONSHIP**:
Reports to and works under the direction and supervision of Senior Manager of Housing.

**PURPOSE & SCOPE OF THE POSITION**:
To assist Six Nations of the Grand River and the Housing Director in the performance of their statutory and administrative duties as related to Six Nations Housing within the policies and procedures established by the Six Nations of the Grand River for the Housing Department.

To perform administrative, general office and clerical duties.

**KEY** DUTIES & RESPONSIBILITIES**:
**Technical Functions**
- Pick up mail at the Administration Building and Post Office on a daily basis.
- Maintains and updates filing system.

**Administrative Functions**
- Maintain and update time summaries for all Housing staff;
- Ensure timesheets are authorized and submitted in a timely manner;
- Types and proofreads correspondence, reports, invoices, forms and other documents;
- Prepares leases, loan and sales agreements and other related documentation;
- Provide clerical support to the Housing Director, Programs Administrator and Property Manager;
- Receive and code all incoming invoices;
- Use of office equipment, copier, fax machine, scanner and paper shredder.

**Communications Functions**
- Effective liaison with the Housing Director, Programs Administrator and Property Manager;
- Communicate and be available to receive and provide information to other staff members of Housing;
- Develop clear, concise, accurate correspondence when transferring information;
- Send, receive messages and documents using fax machine and electronic mail.

**Other Functions**
- Perform back-up duties for Receptionist on a daily basis during lunch break and during scheduled and unscheduled leave;
- Perform other related duties as assigned by the Housing Director.

**WORKING CONDITIONS**:
Normal workstation is located at Housing Office and has daily contact with the general public. Must maintain a high level of confidentiality and accuracy. Subject to deadlines and interruptions.

**WORKING RELATIONSHIPS**:
**With the Housing Director**:
Receives direction, guidance and encouragement.

**With Housing staff**:
Courtesy, cooperation and teamwork with all staff.

**With the public**:
Requires daily interaction with the public. Represents and promotes Six Nations Housing in a courteous, positive, and cooperative manner. Provides information, direction and assistance, and must maintain a friendly, cheerful, courteous and cooperative disposition while maintaining tact, discretion, diplomacy and confidentiality.

**KNOWLEDGE AND SKILLS**:
Minimum Requirements:

- Post-secondary gra