Administrative Assistant

Description:
SALARY: $45,000-$69,596 per annum

POSITION TYPE: Full-Time Permanent - 35 hours per week

SECURITY CLEARANCE: Police Record Check Required upon Offer

DESIRED EDUCATION: Secondary

DESIRED EXPERIENCE: 5+ Years

**ADMINISTRATIVE ASSISTANT**

**SUMMARY**:
Reporting to the Executive Director(s) the Administrative Assistant will perform various administrative functions to support the Development Corporation. The Administrative Assistant must possess exceptional communication, organizational, and multi-tasking skills. The chosen Administrative Assistant will serve as a first point of contact for the office of the Executive Director(s) and work within the policies and procedures established by the Six Nations of the Grand River Development Corporation.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Manage the calendar of the Executive Director(s) - organizes and schedules meeting logistics; prioritizes requests and adjusts calendar to accommodate requests.
- Manage and update the automated telephone system as required.
- Handle sensitive and confidential information relating to the activities of the Corporation.
- Prepare presentations as well as compose and edit first drafts of various correspondence (letters, invoices, reports, memos, etc.).
- Books meeting space and organize travel arrangements, agendas, and itineraries.
- Prepare meeting packages and other information packages - identifies, collects, collates, and forwards materials (may include internal staff as well as other stakeholders).
- Act as secretary/recorder at meetings to prepare minutes as well as provide other logístical support for committees and working groups.
- Reconcile and prepare expense reports and input into expense reporting system.
- Orders supplies and equipment as requested, monitors inventory, & coordinates service requests.
- Updates and maintains the shared online calendar.
- Assist other members of Leadership as necessary.
- Perform other administrative duties as required.

**ADDITIONAL SKILLS AND ABILITIES**:

- A strong work ethic with a focus on accuracy and attention to detail.
- Ability to understand financial information, financial reports and develop financial projections.
- The ability to perform well under pressure and to assess and prioritize workload.
- Excellent time management skills.
- Good verbal and written communication skills.
- Proactive with the ability to problem solve and anticipate needs.
- Demonstrated professionalism and an understanding of the importance of confidentiality.
- Ability to embrace and champion change.
- Reliable and able to work independently.
- Ability to handle the public with tact, discretion, and with a pleasing personality.

**EDUCATION / EXPERIENCE***

Minimum Requirements:

- A Post-Secondary Diploma in Business Administration or Secretarial Arts or Finance related business field and two (2) year work related experience.

OR
- A Secondary School Diploma (or equivalency) and five (5) years’ work-related experience.
- Experience and skills in project management.
- Experience creating, maintaining, and reporting on project budgets.
- Possess keyboarding speed of 40-60 wpm.
- Experience managing schedules and booking meetings.
- Must pass a police record check.
- Willingness to learn, accept change, and adapt to new ideas, business concepts, and cultures.
- Flexible (extra hours may be required on occasion).

**IMPACT OF ERROR**

Error in judgement may lead to loss of credibility, poor public relations, public confidence, and misinformation resulting in embarrassment and potential liability to the Six Nations of the Grand River Development Corporation.

**CULTURE**

The purpose of the Development Corporation is to enhance Six Nations to derive economic benefits, create employment for community members and generate income to support community priorities.

Six Nations of the Grand River Development Corporation will pursue economic self-sufficiency without sacrificing the cultural values and integrity of the Six Nations People.

**EXTERNAL/INTERNAL RELATIONSHIP**

Community Members, Contractors, Government Agencies, Council Members, Human Resources, Development Corporation Staff, Tourism Partners, Maintenance Contractors, Business Partners, and Vendors.

**WORK ENVIRONMENT**
- This position requires normal physical effort.
- This position requires normal visual/sensory effort.
- This position typically operates in a generally agreeable work environment.
- Mental Stress: There is regular deadline pressure from various sources.

**DIMENSIONS (FINANCIAL/STAFF)***

Business analysis and working with ELT.

**REPORTS TO**

President/CEO

**ACCOMMODATIONS**

**BENEFITS TO WORKING AT SNGRDC**
- Extended Health and Dental Benefits
- Pension
- Incentive Programs
- Performance based merit increases
- Team Member Recognition Program
- Comprehensive paid time off - vacation, sick, personal time, and paid holidays
- Education Reimbursement
- Company Mentorship Program
- Employee and Famil