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Shift Scheduler

2 weeks ago

Ottawa, Canada City of Ottawa Full time

Requisition ID: 17895

Department: Ottawa Public Library

Service: Branch Operations

Branch: Circulation Services

Employment Type: 2 Permanent Full Time Positions

Work Hours: 35 hours per week

Affiliation: CUPE 503 Library

Salary Information: $59,166.38 - $69,223.70 annually (2024 rates of pay)

Location: 101 Centrepointe Drive

City: Ottawa, ON

Job Category: Ottawa Public Library

**Application Close: 12/06/2025**

**JOB SUMMARY**
- Ottawa Public Library (OPL) provides accessible, innovative library and information services throughout the City of Ottawa, that meet the unique needs of diverse communities, delivered through a range of vehicles and reflecting a citizen-centred approach.
- You are responsible for ensuring the proper scheduling of employees, and providing clerical/administrative support.

**EDUCATION AND EXPERIENCE**
- Completion of Grade 12
Minimum of 5 years of clerical/administration related experience

**KNOWLEDGE**
- Collective agreement provisions relating to hours of work, overtime, shift scheduling, pay and benefits
- Office and administration procedures
- Shift scheduling processes and procedures in a complex organization
- Relational database management systems
- Working knowledge of SAP HR and FIORI and Time and Leave entry
- Time sheet/leave forms processes
- Knowledge of applicable health and safety legislation, including the rights and duties of workers

**COMPETENCIES, SKILLS AND ABILITIES**
- Good organizational skills with ability to prioritize and multi-task
- Attention to details
- Ability to work independently and as part of a team
- Resourceful, responsible, takes initiative
- Excellent interpersonal and client service skills
- Motivated and productive
- Capable of handling stress and short-time lines
- Punctual, flexible and a team player
- Provide input to accurately transition employees schedules
- Provide excellent client service
- Develop and maintain computerized processes relating to shift scheduling
- Ability to follow established processes and guidelines related to shift scheduling
- Liaise with staff in units across the branch and units outside the branch to ensure effective and efficient use of time
- Core Behaviours
Core behaviours define OPL’s expectations of the behaviours employees should demonstrate in performing their work. They are reflective of OPL’s culture and values and guide all our present and future activities. Every employee is encouraged to learn, embody and demonstrate these core behaviours.
Review the Core Behaviours

**WHAT YOU NEED TO KNOW**
- Language Requirement: English oral, reading, writing required.
- Additional vacancies may occur during the competition process.
- **_Alternative educational credentials combined with job-related experience, demonstrated performance, and ability may be considered in lieu of stated academic requirements._**:

- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

The Ottawa Public Library provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.