Lease Administrator Associate

**WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At **WSP**:

- We value our people and our reputation
- We are locally dedicated with international scale
- We are future focused and challenge the status quo
- We foster collaboration in everything we do
- We have an empowering culture and hold ourselves accountable

**MONTREAL**:
**Why WSP?**:

- We value and are committed to upholding a culture of **Inclusion **and **Belonging**:

- Our **Flexible Work Policy** - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- A **Canadian **success story - we're **proud **to wear the red and white of this beautiful country and show the world what Canada has to offer.
- **Enhance **the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your **ideas and trying **new **things.
- A phenomenal **collaborative **culture and a workforce filled with genuinely **good people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

**We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.**

**#WeAre**WSP**

**A day in the life**:
The Lease Associate will be responsible for the full scope of Lease Administration services including:

- Abstracting and interpreting commercial lease documents (leases, amendments, subleases)
- Review, update and maintain all lease information and data in our technology information systems, as required
- Rent variance analysis and rent payment processing
- Landlord relationship management
- Resolution of rent and other landlord/tenant issues
- Reviewing annual landlord reconciliation statements and real estate tax calculations to ensure accuracy and lease compliance
- Ensure proper document management measures are followed for all leased, owned, and other associated documents. Maintain file retrieval/storage, scan documents.
- Data entry, validation, and management of lease documents
- Responsible for ensuring the financial obligations of our landlords is accurate and that monthly rents are processed in a timely manner
- Tracking and maintaining critical dates
- Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
- Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements.
- Subtenant account management, and billing/collections of third-party tenant rents.
- Provide support for the lease renewal meetings.
- Follow-up on the incentives and construction allocations and ensure reception of the measurement certificate
- Communicate frequently with internal and external partners. Notify Real Estate team and Facility tea, of critical dates, real estate policies and procedures, and assist with general inquiries.
- Request and process certificates of insurance as required by the lease document
- Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms
- Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the landlords
- Special projects as assigned by manager
- Liaison between AP and Vendor Maintenance teams and Landlords for the EFT/ Direct Deposits program.
- Accounting knowledge;
- Work closely with Lease Manager and accounting department;
- Assists the Facilities Director in all construction projects, relocations, as well as openings and closings of utility accounts/services for all locations.
- Fulfills portfolio management duties for all