Administrative Assistant/data Entry Clerk

2 weeks ago

London, Canada Maaax Ontario Equine Inc. Full time

**JOB DESCRIPTION**

Job Title: Administrative Assistant/Data Entry Clerk

Location: London, Ontario, Canada

Reporting to: Office manager and/or assigned executives, project managers

Education: Business College and/or secretarial courses

Skills/Requirements: High level written and oral command of English language

Other languages (French, Spanish) an asset, but not mandatory

Excellent computer skills mandatory (Word, Excel, Power Point, Internet)

General computer knowledge and an understanding of most office equipment

Competent with all general office duties, esp. filing systems

Experience: experience in comparable position an asset, but not mandatory

**Responsibilities**:
The responsibilities of the position include, but are not limited to the following:

- Answering phones, directing calls, taking messages
- Greeting visitors and making them comfortable (i.e. coffee/cold drinks, etc.)
- Taking care of general office duties in the most efficient way and keep affairs up to date during travel/absence of an assigned executive, project manager, respond to Internet inquiries or forward to appropriate persons.
- Keeping track of all supplies and a running list of supplies required
- Organizing a complete data base of all pertinent telephone numbers and addresses required (i.e. emergency telephone numbers, hotels, restaurants, service organizations, etc.)
- Keeping all areas in office neat and tidy (i.e. kitchen, boardrooms, storage areas)
- Assist in the research of data using various information resources such as Internet, on-line and off-line electronic data bases, libraries, government services, networking, etc.
- Purchase orders to be completed and submitted for signature
- Accounting data entry Sage 300ERP
- Confirmation of sales orders
- Provide administration support for management and finance
- Creation and compilation of data files and statistics
- Proposal of various elements to improve administrative responsibilities
- Responsible for taking notes during company meetings and drafting reports
- Proficient with Microsoft Office (Word, Excel, Outlook)
- Accounting program Sage 300ERP knowledge a must

Required abilities:

- Teamwork
- Organized and resourceful
- Strong interpersonal skills
- Flexible, motivated, positive, goal oriented and easy to adapt to changes
- Sense of responsibility
- Work with little supervision independently as well as with others in a team
- Be prepared and able to work occasionally longer hours
- Loyalty, reliability and honesty

**Job Types**: Full-time, Permanent

**Salary**: From $39,600.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- London, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Data entry/assistant: 3 years (preferred)
- Administrative/Data entry: 3 years (preferred)

**Language**:

- english fluently (preferred)

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