Accounts Payable Specialist

**Summary**

In this position, the Accounts Payable Specialist will be responsible for ensuring timely payment and
matter expert related to A/P function for the company and is responsible for leading the A/P team.
This position handles the more complex invoices and serves as the point of contact and relationship
manager for key vendors and partners. This is a 1 year contract position with the possibility for extension.

**Job Duties**
- Analyze Accounts Payable operations and identify areas for improvement.
- Professionally interact with company auditors, tax auditors and tax recovery specialists as required.
- Adhere to and enforce the policies and procedures for the Accounts Payable department.
- Compare and match invoices to order quotes, bid sheets, price lists and packing slips
- Responsible for tracking due dates on invoices and ensuring payments are made on time
- Post invoices and other entries into Vista (ERP)
- Sort and file invoices, purchase orders, packing slip and quotes
- Prepare the weekly cheque run
- Respond to vendor inquiries
- Initiate and support process improvements to increase efficiency in the Accounts Payable department
- Provide support for year-end activities and monthly reconciliations and the Finance division in general
- Maintain organized filing systems
- Perform data entry as required
- Ensure an accurate understanding of company policies in relation to allowances, expenses and direct payments.
- Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues.
- Review and investigate invoices and communicate errors to relevant parties and departments.
- Investigate and resolve any tax issues with respect to purchase orders and invoices.
- Maintain communication with the portal administrator regarding any portal issues and problems.
- Other duties shall be assigned as required.

Position RequirementsRequirementsPost-secondary education in Accounting, Finance or Business Administration A well-rounded and resilient individual, who brings a positive, upbeat energy and will contribute to our high performing culture with Vista Construction Accounting Software ERP system is an advantage One (1) to three (3) years of work related experience in A/P or Accounting field, within the Construction Industry would be considered an asset Project Management experience Relationship management experience Demonstrated capability to accurately manage detailed information Communication skills both written and verbal Organization skills Knowledge of software support and upgrades to databases Ability to enter, analyze and present numerical data in tables, spreadsheets and forms. Proficient with Microsoft Office Suite (Word, Excel, Outlook, Power Point).
-Sound knowledge and experience with Accounts Payable software.

Equal Opportunity EmployerRequirementsPost-secondary education in Accounting, Finance or Business Administration A well-rounded and resilient individual, who brings a positive, upbeat energy and will contribute to our high performing culture with Vista Construction Accounting Software ERP system is an advantage One (1) to three (3) years of work related experience in A/P or Accounting field, within the Construction Industry would be considered an asset Project Management experience Relationship management experience Demonstrated capability to accurately manage detailed information Communication skills both written and verbal Organization skills Knowledge of software support and upgrades to databases Ability to enter, analyze and present numerical data in tables, spreadsheets and forms. Proficient with Microsoft Office Suite (Word, Excel, Outlook, Power Point).
-Sound knowledge and experience with Accounts Payable software.