Administrative Coordinator

**Administrative Coordinator (Clerical Assistant), College of Medicine**:
The Department of Indigenous Health and Wellness (DIHW) at the College of Medicine is an Indigenous-led establishment of partnerships through respectful Indigenous community engagement protocols that reflect the diversity of the population while building access to networks of community partners and determining respectful, sustainable resource strategies. The DIHW works collaboratively with others internally and externally to uplift Indigenous concepts, methodologies, and pedagogies.

**Nature of Work**: The Administrative Coordinator position involves a diverse range of administrative tasks and responsibilities essential for the smooth functioning of the DIHW. Reporting to the Manager of the Office of the Vice Dean of Indigenous Health, this position is part of a cohesive, cross-unit team providing excellent, proactive service to our interest holders. This position interacts with a diverse group of individuals and is required to have excellent interpersonal skills and the ability to identify priorities, develop workflow strategies and implement them to ensure daily tasks, long
- term planning, and objectives are achieved on a timely basis. Work can be complex and is performed independently by determining department needs. Work must consistently meet high standards of accuracy in an environment of continuous change.

**Accountabilities**:

- Facilitate effective communication and collaboration among team members, physicians, and other interest holders.
- Maintain confidentiality and adhere to data security and privacy protocols in handling sensitive information.
- Assisting the manager or physician leads with administrative duties related to the effective operations of the department (scheduling, communication, organization, financial management, reporting, writing/editing, note taking, working with the project oversight committee, etc.).
- Assisting with financial management activities related to the department, including processing reimbursements, tracking expenses, and assisting with budget management.
- Facilitate effective communication between the OVDIH office, physician leads, department heads, and other interest holders.
- Community engagement and relationship building - working with First Nation and Métis community partners/organizations, youth, knowledge keepers, etc. to ensure the department is guided by Indigenous knowledge, perspectives, and to ensure the voices of community members are elevated, respected, and incorporated.
- Monitor program timelines and milestones, providing regular updates to leadership and recommending adjustments to ensure timely progress and achievement of programs objectives.
- Participate in relevant committees related to but not limited to the DIHW.
- Build connections between Indigenous communities, community-based organizations and committees that are beneficial to the success of Indigenous health
- Build and maintain a database of community contacts, partners, elders, knowledge and story keepers, and community experts.
- Other related duties as assigned.

**Qualifications**:
**Education**: Completion of an undergraduate degree in business administration, education, or health related discipline. A combination of education and experience may be considered.

**Skills**:

- Demonstrates highly effective interpersonal, analytical, written, and verbal communication skills.
- Ability to work independently as well as collaboratively within a team environment
- Demonstrated professional maturity, cultural humility, judgment, and decisiveness; ability to foster a cooperative work environment within a complex partnership/organizational structure
- Demonstrated ability to work with project concepts and provide leadership to a team ensuring cohesive development and delivery
- Exceptionally strong written, verbal, organizational, and communication skills
- Ability to take initiative and be self-directed
- Demonstrated ability to think and act strategically and exercise diplomacy and creativity in solving issues
- Excellent organization, planning and time management skills and the ability to prioritize work
- Previous project management experience and/or knowledge of project management will be an asset

**Department**:College of Medicine
**Status**: Term 12 months with the possibility of extension or becoming permanent
**Employment Group**: CUPE 1975
**Shift**: Monday to Friday 8:00-4:30
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $28.72 - 37.60 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 5
**Posted Date**: 2/10/2025
**Closing Date**: 2/24/2025 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines