Administrative Assistant

**Established in 1992, Sandgate Women’s Shelter of York Region Inc. is a feminist, anti-violence, and anti-oppression organization that strives to meet the needs of all women and their children in an inclusive and respectful manner.**

**Administrative Responsibilities**
- Provide administrative support to the Executive Director, Business Manager and Senior Leadership Team as required (e.g., correspondence, filing, photocopying etc.),
- Calculate and prepare the personal needs allowance (PNA) and grocery allowance for the Shelter(s) on a weekly basis under the direction of the Business Manager,
- Prepare, complete and drop off bank deposits,
- Coordinate and manage all incoming donations to Sandgate, ensuring all items are accurately recorded and entered on the inventory spreadsheet with the Manager of Programs and Business Manager,
- Coordinate and manage all requests for Shelter supplies, ensuring that all items leaving the basement are accurately tracked and logged using the _Item Request Form,_
- Maintain and correspond with outside providers for all office equipment,
- Responsible for purchasing office supplies and maintaining inventory,
- Responsible for checking Sandgate mailbox and delivery of all mail to the Post Office,
- Organize and accurately distribute all incoming mail to the relevant personnel,
- Research of various quotation requests,
- Organize, provide support, and file minutes for staff and management meetings,
- Management of applicable calendars & scheduling of the Administrative Boardroom,
- Provide in-person and telephone reception to persons accessing the administration line and the office of the Executive Director,
- Responsible for the weekly cleanliness and organization of the Administrative Office,
- Attend relevant meetings,
- Post and respond to social media content in coordination with Community Programs Manager,
- Assume other tasks and activities as required,
- Assists in updating and/or redesigning company website as necessary as well as posting and updating other relevant information on the company’s website as required,
- Contact, communicate and troubleshoot with various service providers such as (Rogers, Bell, API, Compu-SOLVE) and any technical issues related to the admin building and shelters.

**Qualifications and Experience**
- Post secondary education in a related field and a minimum of 5 years relevant experience,
- Excellent interpersonal, verbal, and written communication skills,
- Skilled in general office administrative duties including reception, clerical, recording and reporting systems,
- Computer fluency in relevant software programs and relevant computerized programs,
- Competency in Microsoft Office Suites and ability to produce reports,
- Knowledge and experience with social media platforms,
- Demonstrate the ability to troubleshoot technical issues that arise with computer software and hardware and other office equipment and liaise with relevant internal and external stakeholders to resolve issues,
- Multi-task functioning with ability to work independently and as a team member,
- Compliance with all organizational policies, procedures, practices, and philosophies,
- Commitment to a promotion of a woman-centered service within a feminist analysis in all aspects of work,
- Work collaboratively with other staff members to ensure agency efficiency,
- Work includes information/tasks of confidential and a sensitive nature,
- Flexible schedule including occasional evenings and weekends,
- Respect for and valuing of community diversity,
- Commitment to continuing education on women’s issues, with particular emphasis on violence against women,
- Work within an anti-racism/anti-oppression framework,
- Ability to challenge current system and co-workers and resolve conflict,
- Attendance at relevant meetings and events,
- Ability to liaise effectively with the public and community resources,
- Keep work environment safe, clean, and welcoming,
- Maintain confidentiality in all aspects of job (written/verbal/implied),
- Positively represent the organization in every action taken on behalf of the organization (by telephone, in person, and/or written communication),
- Valid driving license, valid work-related insurance, and reliable vehicle,
- Fluency in a second language preferred,
- Clear Vulnerable Sector Screening from local Police Force

**Job Skills and Abilities**:

- Good written and verbal reporting skills
- Great attention to detail
- Strong organization skills
- Strong technical skills
- Effective interpersonal skills
- Professional and respectful with confidential and sensitive issues
- Able to set and meet deadlines
- Follow-through with all assigned tasks
- Problem solving and critical thinking skills

**Application procedures**:
**Job Types**: Part-time, Fixed term contract
Contract length: 4 months

Pay: $24.44-$26.00 per hour

Expected hours: 24 per week

**Benefits**:

- On-site parking

Flexible language requirement:

- French not required

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