HR Assistant

**Please note this is a 1-year contract position**

**Company Overview**
Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. As a leader in the freight forwarding industry, the Company's successes and ingenuity are complemented by its global presence, and ultimately result in Nippon Express being one of the largest transportation providers in the world. Solutions, not numbers, are responsible for our success. Our commitment to develop successful solutions, which put information technologies and our vast network of resources to work for you, is what has enabled Nippon Express to lead the world in innovative logistics design.

**Job Summary**

HR Assistant is to provide support and assistance to HR and management team for various duties and tasks.

**Duties and Responsibilities**
- Provide exceptional customer service to internal stakeholders that includes employees and management
- Timely response to management and employee inquiries in a professional manner
- Assist with the recruitment and selection process of posting ads, screening resumes, interviewing, arranging background checks
- Prepare offer letters and organize new hire documentation
- Create new hire’s HR/payroll accounts on HRIS
- Administration of the new hire orientation program, including content, preparation of documents, presentation
- Assist with the performance evaluation process
- Provide support for the benefits management
- Maintain accurate employee data on HRIS
- Prepare and distribute company communications (memos, announcements)
- Assist with employee disciplinary process, terminations and conduct exit interviews
- Assist with employee relations, investigations and resolution of complaints
- Prepare payroll input sheet bi-weekly and submit it to ADP for payroll adjustments
- Assist with submitting injury claim reports to Worker’s Compensation Board
- Administer reconciliations and reimbursements for trainee’s expense with headquarters in Japan
- Provide assistance and support to Japanese executives and trainees
- Assist with Immigration and visa support
- Communication and ad-hoc reporting to head quarters
- Various other tasks that may be required

**Qualifications**
- 1-2 years of experience in a similar role,
- Strong knowledge of payroll legislation and employment standards and the ability to enforce laws, rules and regulations
- Strong experience with MS Word, Excel, Power point, and payroll programs
- Basic math and accounting skills
- Effective communication, organization and time management skills
- Ability to manage and prioritize multiple tasks
- Ability to remain objective in stressful situations
- High level of sound and independent judgment, reasoning and discretion
- Professional, responsible, and positive work attitude.
- Ability to maintain confidentiality
- Japanese language is an asset

**Education/Certifications**
- College or university degree with a focus in human resource management, or a combination of experience and education
- CHRP designation is an asset

***What We Offer**
- Hybrid Work from Home Model
- Health Benefits (Medical, Dental & Vision Coverage)
- RRSP/DPSP Plan with company matching
- Paid Time Off (vacation & sick time)
- Opportunities for career growth and skill enhancement

**_
We thank all applicants for their interest in a career with Nippon Express. Please note only those who are selected for further consideration will be contacted for an interview._**

**_ Nippon Express is an equal opportunity employer committed to an inclusive and barrier-free recruitment and selection process. If contacted for an employment opportunity, please advise us if you require accommodation._