People and Culture Administrator

2 weeks ago

Burnaby, Canada Paladin Security Full time

People and Culture Administrator (Contract)

Our People and Culture Team is looking for an innovative, energetic individual who is ready to take on their next challenge

**The Role**:
**This is a temporary full-time position and will start on a 1-month contract, with the possibility of extensions.**

Working hours are Monday to Friday, 0830hrs to 1700hrs (excluding Statutory Holidays), fully on-site based out of the Burnaby office.

**Responsibilities**:

- Greet all visitors, employee, interviewees, and applicants in a pleasant and professional manner
- Oversee the full uniform process, which includes but is not limited to:

- Issuance and recovery of uniform items
- Fit and issue uniforms to new Security Officer training group twice per week
- Track transactions in inventory software
- Order stock and communicate with vendors
- Audit inventory on a regular basis
- Provide metrics regularly for uniform costs, inventory accuracy, recovery rate, etc.
- Issuance of final pay cheques, including notifying departing employees when ready for pick up
- Respond to public inquires with a high level of professionalism
- Direct calls to appropriate employees; maintain phone lists and filing systems
- Receive and allocate incoming mail; coordinate outgoing mail and mail-outs
- Physically receives and processes incoming and outgoing deliveries, lifting and moving boxes (up to 50 lbs).
- Inter-branch communication and coordination of logístical arrangements
- Photocopy and distribute documents
- Provide administrative support to the Paladin management team as required
- Organize meeting logistics to ensure all necessary materials and equipment have been prearranged
- Maintain tracking tool for clients within in house software (data entry required)
- Assist with travel booking
- Perform other duties and projects as requested to assist with corporate and/or branch needs

**Key Skills & Competencies**:

- Excellent customer service and communication
- Pleasant telephone etiquette and outstanding customer service skills
- High level of discretion and confidentiality
- Proven maturity to effectively prioritize competing demands with short deadlines
- High regard for accuracy and attention to detail
- Strong organizational and time management skills, and superior attention to detail
- Team player, ideally looking to expand knowledge and skills in the HR field

We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

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