Contracts, Conveyance, and Marketing Coordinator

3 days ago

Regina, Canada ICR Commercial Real Estate Full time

NEW OPPORTUNITY We are seeking an organized and proactive Contracts, Conveyance, and Marketing Coordinator to manage contract administration, conveyance processes, and marketing coordination for our office. This role supports eight (8) agents to ensure that all contractual and property transactions are accurate and timely. This position requires strong multitasking skills, attention to detail, and excellent communication abilities.

Key Responsibilities:
**Contracts Management**

Ø Prepare, review, and manage various contracts and agreements, ensuring accuracy and compliance with organizational standards and legal requirements.

Ø Communicates with agents regarding missing or deficient items and forward the list of closing contracts and respective registrations.

Ø Responsible for the sale documentation delivery to lawyers and Trust funds.

Ø Register and renew agents with SREC and prepares IC Contracts for new agents.

Ø Track contract lifecycles, ensuring timely renewals or terminations, and manage communication with internal and external stakeholders.

**Conveyance Administration**

Ø Coordinate property transactions, ensuring timely conveyance processing, and managing document compliance with local and federal regulations.

Ø Liaise with external parties, such as notaries, title companies, and real estate agents, to facilitate smooth transactions.

Ø Invoices outside brokerages for any overages to be sent to Landlords.

Ø Verifies and enters Trust deposit details in database and ensures that funds have been deposited into our Trust account on time & correctly.

Ø Verifies FINTRAC has been completed for each sale prior to an agent receiving payment.

Ø Weekly bank reconciliations of the Trust account and prepare an A/R list for review.

Ø Assists with the preparation of the Annual Report to the Commission.

Ø Gathers and prepares all required information necessary for the audit process.

**Marketing Coordination**

Ø Create marketing materials and campaigns across digital, print, and social media platforms, ensuring a cohesive brand image.

**Key Competencies**:
Ø Superb communication skills, both written and verbal.

Ø Leadership mentality coupled with ownership and accountability.

Ø Possess a strong understanding of commercial real estate including a broad sense of finance, leasing, legal, and marketing, construction, and the tenant relations requirements of managing a commercial property.

Ø Proficiency with MS Office and other computer databases, such as Canva or InDesign.

Please note that all offers of employment are conditional upon positive employment references and satisfactory results of a criminal record check.

**Job Types**: Full-time, Permanent

Pay: $53,000.00-$56,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- legal/paralegal administration: 1 year (preferred)

Work Location: In person

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