Payroll & Accounts Payable Administrator

**COMPANY INFORMATION**

We are NXTSens Microsystems, a Montreal based scaleup focused on powering the future with microtechnology. Born out of McGill University, NXTSens is the growing team behind multiple businesses and technologies including MY01 and Stathera.

**MY01** is a state-of-the-art medical diagnostic aid for the detection of acute compartment syndrome. Stathera is a business focused on delivering a suite of tailored timing and frequency reference solutions for the semiconductor industry. **MY01** has been ranked among the top 50 Medtech's by Medtech Innovator (2018) and Stathera was the only Canadian company to make it to EE Times Silicon 60: 2018’s Emerging Companies to Watch.

**MY01 Inc.** was originally founded as the result of a university research project initiated by Dr. Edward J. Harvey, a renowned Montreal trauma surgeon. What initially started as a small team in a research lab at McGill University in 2015, has now transformed into a growth stage med-tech business comprising nearly 50 professionals - and we’re only just getting started.

**INTRODUCTION TO ROLE**

Based in Montreal, our growing, diverse team specializes in the development of next generation MicroElectroMechanical System (MEMS) sensors used in a variety of technical devices.

The **Payroll and Accounts Payable Administrator** will report directly to the **Financial Controller** and will be expected to work a total of 40 hours per week.

**RESPONSIBILITIES AND DUTIES**
- Prepare, enter and process payroll for hourly, salary and commission employees for NXTSens and all its affiliates.
- Assist in the set-up and maintenance of the employee payroll records.
- Assist in the onboarding and processing of new hires, employee terminations and employee status changes for both payroll and benefit administration.
- Monitor and assist in the processing of Employee expense reimbursement, monthly allowances and sales commission.
- Prepare payroll summaries, journal entries, source deduction remittances, various reconciliations and government and 3rd party payments.
- Process Records of Employment.
- Prepare and submit year-end reporting and filings, including T4’s, R1’s and related remittances.
- Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements.
- Respond to all payroll inquiries.
- Provide audit support to internal and external auditors, as required by the Finance Team.
- Assist in providing documentation for the CNESST and other related organizations, as required.
- Identify process inefficiencies, issues, or concerns and assist in process improvement implementation.
- Assist the Finance team in general bookkeeping, as required.
- Other duties as required by the Finance Department.

**REQUIRED SKILLS**
- Bachelor's degree or equivalent in Finance, Accounting or a related field;
- Minimum of one (1) year of payroll experience required;
- Understanding of basic accounting principles for bookkeeping and accounts payable cycle;
- Proficient working knowledge of Microsoft Office Suites;
- Experience with multi-province payroll is an asset;
- Experience with US payroll administration is an asset;
- Understanding of accounting and tax principles.
- Ability to work both independently and in a team setting.
- Fluent in both English and French, with ability to speak and write is required.

**DESIRED SKILLS**
- Works well under pressure and has great time management skills;
- Experience working with ADP Workforce Now, an asset;
- Experience working with ADP RUN, an asset;
- Experience with SunLife benefit administration, an asset;
- Experience working with Humi, an asset;
- Experience with accounting ERP, an asset;
- Advanced skills with Excel (Power Query) and Tableau, an asset;
- Any certification in payroll administration, an asset.

**BENEFITS**

If you are looking to start your career with a supportive team, gain valuable work experience and have what it takes to join NXTSens Microsystems Inc., please send us your resume, we would love to hear from you
- NXTSens Microsystems Inc. is an Equal Opportunity and Affirmative Action employer. We are committed to creating a work environment based on mutual respect, hard work and inclusion without bias or discrimination. Our team is made up of people from all backgrounds and walks of life, and each member is valued for what they know and what they can contribute. As a collective we are continuously learning and encourage each other to push our boundaries and make mistakes we can all learn from. Those who do so will get an opportunity to grow with us and share in our success._
- Version en Français_

**INTRODUCTION AU RÔLE**

Basée à Montréal, notre équipe diversifiée et en pleine croissance se spécialise dans le développement de la prochaine génération de capteurs MEMS (MicroElectroMechanical System) utilisés dans une variété de dispositifs techniques.

**L'administrateur de la paie et la comptabili