Administrative Assistant

2 weeks ago

Edmonton, Canada The Driving Force Group of Companies Full time

The Driving Force Group of Companies is currently hiring an Administrative Assistant in our Corporate Office, located in Edmonton, AB. As the Administrative Assistant, you will play a crucial role in supporting our Executive Assistant and senior leadership team. Your mission is to ensure smooth office operations while creating a welcoming and efficient environment for all. From managing communications to organizing events, your contributions will make a significant impact on our organization.
Why work with us?
At The Driving Force Group of Companies, fun is our fuel, and collaboration is key to our success. Our people can count on career advancement opportunities, professional development, competitive wages, wellness programs, ongoing employee engagement and more. We have fun, we work hard, and we do it with a smile. Here, we don’t offer jobs. We grow careers that we’re proud of and partnerships that make a difference—one person, one project, one community at a time.
What moves you
- You’re an outgoing individual with a passion for helping others and a keen eye for detail.
- You’re a flexible team player and master multi-tasker who can juggle priorities and deadlines with ease.
- You thrive in a dynamic environment where you can build relationships and provide exceptional support.

What You’ll Do
- Serve as the first point of contact for visitors, ensuring they feel welcomed and attended to.
- Handle all incoming calls with professionalism and warmth.
- Keep the office informed by communicating updates and important announcements.
- Collaborate with colleagues to efficiently address requests and inquiries.
- Coordinate maintenance and repairs for office equipment and spaces.
- Plan and execute engaging internal and external events, including social gatherings.
- Act as the primary liaison for janitorial, maintenance, security, and service vendors.
- Manage travel bookings and credit card transactions for the senior leadership team.
- Order and maintain office supplies to keep our workplace running smoothly.
- Support the Executive Assistant and senior leadership team with various tasks.
- Prioritize requests and manage competing demands with poise and professionalism.
- Deliver exceptional customer service, exceeding the expectations of colleagues and visitors.
- Build strong relationships by understanding and anticipating the needs of those you support.
- Respond promptly to messages and urgent requests while maintaining confidentiality.
- Complete tasks methodically and refocus efficiently when interruptions arise.

What you’ll bring
- High School Diploma or equivalent.
- 5 years of experience in an administrative role.
- Experience with travel booking is a must.
- Proficiency in MS Office; Concur experience is a plus.
- Exceptional attention to detail and strong problem-solving skills.
- Advanced written and verbal communication abilities.
- Excellent time management and organizational skills.
- Ability to multi-task and thrive in a fast-paced environment.
- Outstanding interpersonal skills, with a genuine desire to help others.

If you require accommodation during any part of the recruitment process, please let us know.
IND1

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