HR Recruitment Administrator

**Emergency Medical Care Inc. (EMC) **is a wholly-owned subsidiary of Medavie Health Services that manages and operates ground ambulance, air medical transport and medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) division and the Department of Health and Wellness. EMC also operates TeleHealth 811 Mental Health and Addictions for Nova Scotia and Prince Edward Island for the Department of Health. EMC delivers a high-quality pre-hospital care program and Telehealth service to Nova Scotians every day. We achieve this through more than 1,400 employees, including highly-trained paramedics, nurses, medical communication officers, and support staff.As an employee of EMC, we are accountable to our patients and coworkers by participating in and supporting all safety-related initiatives and acting in a manner that fosters a culture that focuses on patient safety and a healthy, safe and respectful workplace.

**Job Title**:

- HR Recruitment Administrator**Department**:

- Human Resources**Competition**:

- 85656**Internal/External**:

- Both**Employment Type**:

- Full Time Permanent**Location**:

- Dartmouth, NS**Salary**:

- Comprehensive Compensation**Reports To**:

- Director, Human Resources Reporting to, and under the supervision of the Director of Human Resources and the Manager of Human Resources, the incumbent is responsible for providing recruitment support and administrative services for the department(s).

This position is essential to assist the efficient and effective management of the Department to ensure inquiries and general administrative issues are dealt within a timely and appropriate manner. As an employee of EMC we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

**Responsibilities**:

- Assists the Recruitment Consultant as follows:

- Oversees the Hiring Authorization Form process, ensuring appropriate approvals
- Coordinates recruitment activities such as pre-screen preparation,
- Generates and prepares new hire packages;
- Updates internal and external websites with dates and information for upcoming pre-screen for Paramedics and Communications Officers;
- Paramedic Pre-Screen and New Employee Orientation support
- Update external and internal websites with dates and information on upcoming pre
- screen for Paramedics and Medical Communications Officers.
- Schedule interviews.
- Ensure IT Authorization forms are prepared and distributed during interviews and return to IT for processing.
- Manage all logistics for Human Resources interviews, consensus sessions and new employee orientation, including invitations to all affected parties.
- Sign off and distribute all casual letters of offer.
- Send out new hire orientation packages.

**General HR Administrator Duties**:

- Key data, run various reports and queries in Workday. Proficiency of Workday reporting on a daily basis.
- Type's correspondence, memos, confidential reports, agendas, minutes and presentations from written draft.
- Proofreads transcribed correspondence for grammatical accuracy, sentence structure and content.
- Organizes and coordinates meeting bookings, travel arrangements, meeting facilities, video conferencing and Cisco IP Phone teleconferencing.
- Attends and participates as directed for submission of required CAAS Human Resources project plans.
- Tracks and coordinates all monthly reporting deliverables including but not limited to the monthly Director's report submission and EHS contract reports.
- Prepares and reconciles Director's monthly visa statements and/or invoices for processing.
- Invoices for catering, facilities re bargaining, workshops, outsourced printing.
- Maintains Human Resources Employee filing system and keeps an accurate record of correspondence and reports.
- Completes special assignment assigned by the Director of Human Resources.
- Maintains, tracks and records training and educstion for non-union employees.
- Updates all EMC organizational org charts and create and maintain Human Resources files.
- Monitors file retention guidelines and process for Human Resources employee files.
- Coordinates logistics of internal workshops as assigned.
- Supports the HR Advisor in coordinating Employee Recognition provincially.
- Assists in annual compensation process.
- Assist with Employee Recognition/Staff Events.

**Qualifications**

**Education & Experience**:

- Minimum one-year business college course.
- Five to seven years related administrative experience. A combination of experience and education will be considered.
- Previous experience working in human resources preferred.
- Requires extensive knowledge of the policies, structure and functions of internal administrative systems and practices applicable to private industry.

**Knowl