HR Administrator

2 weeks ago

Dartmouth, Canada Medavie Full time

Position Type:
Temporary - Temporaire

Closing date:
2025-07-14

Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls.

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

We are seeking a detail-oriented and organized HR Summer Student to provide administrative support to our Human Resources team. This role will focus on maintaining and auditing our HR file room and supporting general HR operations. This role will report into the Director, Human Resources.

As an employee of EMC we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

DUTIES AND RESPONSIBILITIES:
The position entails, but is not limited to the following:

- Maintains Human Resources Employee filing system and keeps an accurate record of correspondence and reports
- Create and assemble new hire files
- Transfer and archive terminated employee files
- File HR-related paperwork accurately and efficiently
- Track and file performance appraisals
- Support general administrative tasks as needed
- Monitors file retention guidelines and process for Human Resources employee files.

QUALIFICATIONS AND REQUIREMENTS:

- Currently enrolled in a post-secondary program, preferably in Human Resources, Business Administration, or a related field
- Strong attention to detail and organizational skills
- Ability to handle confidential information with discretion
- Proficient in Microsoft Office (Word, Excel, Outlook)

PHYSICAL REQUIREMENTS:
The employee will spend various periods of sitting, standing, walking, crouching, lifting, and / or carrying light objects. Required to maintain one position for possible long periods of time, such as sitting at meetings, or at a desk setting. Employee will be reading data or inputting data, report writing, operating a word processor, computer, calculator, and talking on the telephone. Use and exposure to general office equipment such as fax, photocopier, printer, and personal computer. Exposure to low to moderate noise levels.

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