Administrative Assistant

6 days ago

Winnipeg, Canada Strauss event & association management Full time

As Administrative Assistant with Strauss event & association management you support event planning logistics and operations for Strauss’s association clients. In this role you will report to our Event & Membership Manager to provide administrative, event planning and onsite support. You ensure that all tasks on the critical path are completed on time by staff and volunteers. You will also provide general administrative and reception support as required.

Strauss is Canada’s most connected event and association management company with over 25 years of experience in managing healthcare and business associations and delivering signature events. We offer the expertise and industry knowledge to produce exceptional events and we elevate the performance of our association clients. Strauss is Canada’s first accredited association management company, and a proud member of the AMC Institute.

**Role Accountabilities**:

- Review and update event critical paths; maintain spreadsheets;
- Manage and develop online registration systems;
- Assist onsite with virtual and in-person events;
- Answer telephones, refer inquiries, process and sort incoming mail, welcome visitors;
- Coordinate hotel room blocks and venue logistics;
- Provide administrative support to Event Managers during events;
- Prepare address labels and packages for shipping; and
- Ensure client records are filed in compliance with Strauss’s records retention policy.

**Desired Skills & Abilities**:

- Strong knowledge of Microsoft Office Suite, Zoom and other technology platforms;
- Minimum 1-2 years office experience required;
- Ability to manage multiple projects;
- A passion for working in a fast-paced environment;
- Strong attention to detail;
- French or additional language skills considered an asset;
- Motivated self-starter with a willingness to learn;
- Excellent interpersonal skills, coupled with friendly and effective communication skills;
- Effective organizational and prioritization skills;
- Available to travel up to 20 nights per year within Canada; and
- Ability to work both independently and as part of a team.

**Reports To**:Event & Membership Manager

**Location**:Suite 503-386 Broadway, Winnipeg, Manitoba

**Status**:Full-Time

**A competitive salary is being offered along with opportunities to learn, develop, and advance within the organization. We thank all applicants for their interest; however only those selected for an interview will be contacted.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB R3C 3R6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Office: 1 year (required)
- Administrative experience: 1 year (required)

Work Location: One location

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