Exports Sales Compliance Coordinator

**Job Summary**

**Responsibilities**

The Export Sales & Compliance Coordinator plays a critical role in supporting the international sales process for a meat processing facility. This position is responsible for export order follow-up, product inventory forecasting, coordination with logistics providers, communication with regulatory authorities such as CFIA, and monitoring international trade regulations to ensure full compliance across all export destinations.

**Responsibilities**

**1. Export Sales Follow-up**
- Coordinate daily communication with international customers regarding orders, product availability, shipment status, and documentation.
- Track export sales contracts and ensure timely fulfillment according to agreed terms.
- Prepare and confirm proforma invoices, shipping instructions, and order confirmations.

**2. Export Inventory Forecasting & Monitoring**
- Collaborate with production and cold storage teams to monitor export product availability.
- Maintain and update weekly export product forecasts based on customer demand and production plans.
- Highlight inventory shortages or excesses to the sales and production teams.

**3. Logistics Coordination**
- Liaise with freight forwarders, carriers, and internal logistics teams to schedule and confirm shipments.
- Ensure timely booking of containers and coordination of trucking, vessel schedules, and document handoffs.
- Track in-transit shipments and resolve delays or discrepancies proactively.

**4. Regulatory & Documentation Compliance**
- Communicate with the **Canadian Food Inspection Agency (CFIA)** for export documentation such as export certificates, Annex A/B forms, and inspection schedules.
- Ensure all products meet health and safety standards for destination markets.
- Keep accurate records of export inspections and documentation required for each country.

**5. Export Country Regulation Updates**
- Monitor and interpret export requirements and import regulations for all destination countries (e.g., USDA, GACC, SAGARPA, MAFF, etc.).
- Coordinate with quality assurance and compliance teams to update product handling procedures and export eligibility when regulatory changes occur.
- Maintain up-to-date regulatory matrix per country and provide timely updates to internal stakeholders.

**Position Requirements & Skills**
- Diploma or degree in International Business, Supply Chain Management, Agriculture, or a related field.
- Minimum 2-3 years of experience in export logistics, meat processing, or regulatory compliance preferred.
- Familiarity with CFIA export protocols and global meat trade regulations is an asset.
- Strong attention to detail, organizational skills, and ability to multitask.
- Proficiency in MS Excel, ERP systems, and export documentation platforms (e.g., MyCFIA).
- Excellent verbal and written communication skills in English; additional language(s) an asset.

**Physical Requirements**
- Sitting and standing for extended periods of time.
- Typically works from Monday to Friday with an 8-hour working day plus 1 hour unpaid for lunch with some weekend, audit, coverage and project requirements.
- Office-based with regular interaction across sales, QA, production, cold storage, and finance teams.
- May require flexible availability to support international shipping schedules or CFIA inspections.
- Regular communication with external customers, freight forwarders, customs brokers, and government agencies.

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking

Schedule:

- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person