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Department Assistant, Academic Advising, Full-time

3 weeks ago

Oshawa, Canada Ontario Tech University Full time

**Department Assistant, Academic Advising, Full-time**

**Tracking Code: req1321**

**Faculty/Department**: Office of the Deputy Provost

**Number of Positions**:1

**Appointment Type**: Full-Time Continuing

**Hours of Work**: 35 hours per week

**Salary Range**:Level 5 - Starting Salary, Step 1 $51,251

**Posting Date**:September 25, 2024

**Closing Date**: October 2, 2024

**Job Summary**: This position is intended to provide support to the academic advisors and the advising leadership team in the administration and operation of the advising services for students across the institution.

**Nature of work**:
This position reports to the Director of Academic Advising and provides administrative support for the department’s activities.

**Responsibilities/accountabilities**:

- Utilize student information systems such as Banner
- Assist Academic Advisors with a range of administrative related tasks. These include (but are not limited to): BDMS filing, posting messages on the Canvas academic advising page(s) and assisting with the internship GPA review process
- Maintain website information related to academic advising
- Provide administrative assistance to the advising director and managers through minute-taking in meetings, scheduling of meetings and document management
- Oversee and coordinate the attendance system within academic advising
- Act as a point of contact for other areas of the institution for advising related matters
- Assist in the maintenance in several social media platforms dedicated to academic advising
- Assist in the oversight of work-study students
- Other duties as assigned by the advising leadership team

**Required Skills**:

- Be customer service oriented
- Have excellent communication and interpersonal skills.
- Be proficient in MS-Word, MS-Outlook, MS-Excel
- Be willing and able to learn other computer software packages as required.
- Be a proven team player with strong organizational skills.
- Have very good technical (computer) skills
- The ability to multi-task in a fast-paced environment.

**Required Education**:

- Completion of a formal post-secondary/collage program of two academic years or equivalent. Experience in a student services role such as academic advising will be considered an asset.
- An equivalent combination of education and related experience may be considered
- Verification of Academic credentials may be required

**Required Experience**:

- Over 1 year experience in an office environment. Experience in a student services role such as academic advising will be considered an asset.
- An equivalent combination of education and related experience may be considered

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**: Oshawa, Ontario, Canada

**Expected Start Date**: 10/28/2024