Administration Assistant

**Who We Are**

As a leading Canadian architectural practice, Zeidler designs meaningful spaces that contribute to community and deliver lasting value. With offices in Toronto, Calgary, Vancouver and Victoria, we offer full architectural and interior design services.

Propelled by curiosity and driven by human connection, our creative process is based on cultivating the potential of our team. We nurture our expertise through mentorship and continuous learning. We listen to, consider, and build on each other’s ideas to develop thoughtful solutions that address complex challenges.

Our award-winning work spans a broad range of sectors including academic, healthcare, residential, mixed-use, commercial, cultural and civic. As we continue to grow our national practice, we are seeking talented individuals who embrace creative, passionate, and forward-thinking approaches to join our dynamic team.

**What We Are Seeking**

As the Administration Assistant, you will become part of the Zeidler national administration team and play a key role in supporting our Vancouver and Victoria studios. The role requires you to work from our Vancouver studio in a collaborative and fast-paced environment. Key responsibilities include:
Office Administration
- Provide general administrative support to the Vancouver and Victoria office
- Aid in arranging client meetings, office events, meetings and lunch and learns
- In conjunction with the Office Manager, liaise with contractors for building maintenance issues and office coordination
- Provide support to the Director of Human Resources, including but not limited to, new hire onboarding and updating seating charts
- Support national and local projects as required
- Act as a brand ambassador by handling inbound calls and greeting clients in a professional and timely manner, offering refreshments and seating them in the assigned meeting rooms
- Maintain cleanliness and organization of boardrooms and communal areas throughout the day
- Liaise with the Office Manager, for stationary orders and kitchen supplies
- Become an active member of the Social Committee
- Promote health and safety within the office

Project Administration
- Provide administrative support to project and architectural teams, including scheduling internal and client-facing meetings, site visits etc., and typing of meeting minutes.
- Compile and assist with document production for various project-related documents throughout the construction phases
- Inputting of project information into databases/ CRM and compiling project setup processes.
- Maintaining project-specific filing systems.

**What You Will Bring**
- Minimum of 3+ years of experience as an Administrative Assistant in a professional environment.
- Experience in architectural, construction, engineering or design-related industries would be considered an asset.
- Intermediate Microsoft Office skills, with the ability to become familiar with firm-specific programs and software.
- Ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Excels in a collaborative team environment.
- Exceptional interpersonal skills.
- Friendly and professional demeanor.
- Willingness to work from the Vancouver Studio from 8:30AM - 5:30PM PST Monday - Friday

**Benefits + Perks**

Zeidler believes in a work-life balance and valuing our people with benefits like:

- PATO Days - enjoy an extra day off on long weekends
- Competitive compensation and benefits
- Annual profit share
- Flexible hours & a hybrid work from home model
- Wellness initiatives
- Training & education support
- Mentorship and continuous learning
- Social events
- Fun work environment and great firm cultureand so much more

**What to do now**

**Please let us know if you require any accommodations throughout the interview process. We will make all reasonable efforts to accommodate.