Total Rewards Specialist

Do you want to be a part of a global team whose mission is to be the leading specialist in electric power switching, protection, and control by creating innovative solutions that are easily applied and provide the best long-term value? We help companies like Bruce Power, Toronto Hydro, Hydro Quebec, and many others keep the lights on for their customers.

We design, manufacture, provide post-sales support and everything in between. Our business is fostered around our core values of personal integrity, respect for people, commitment to excellence and responsible stewardship. We are happy to share that we are a landfill-free company. We take our commitment to our Team Members, Customers, and the environment seriously.

Reporting to the Director HR, The Total Rewards Specialist is responsible for the comprehensive management of payroll, benefits, and leave programs. This role involves ensuring the accurate and timely processing of payroll, administering employee benefits programs, and managing leave administration. The Total Rewards Specialist will work closely with other members of the HR team to ensure all activities are completed on time and in compliance with relevant laws and regulations.

**Duties & Responsibilities**

**Payroll Administration**:

- Manage relationships with external payroll vendor, ensuring timely and accurate delivery of payroll data and processing.
- Verify and submit payroll data, including team member hours, overtime, bonuses, and deductions.
- Prepare and submit required payroll reports, remittances, and reconciliations to government agencies and other relevant entities.
- Work with ADP COS to configure the payroll system for accurate employee payments, ensuring that deductions, taxable benefits, and earnings are correctly coded to comply with CRA and other tax authorities’ guidelines.
- Provide excellent customer service to team members and respond to payroll inquiries promptly and accurately, and professionally.
- Maintain and update payroll systems, including payroll software, databases, and records.
- Conduct regular audits of payroll data to ensure accuracy and reconcile payroll accounts.
- Develop and implement payroll procedures, processes, and controls to improve efficiency and accuracy of payroll operations.

**Benefits, Pension and Savings Plans Administration**:

- Review and reconcile monthly premium statements, including Long Term Disability, optional life/critical illness premiums, and Life/AD&D taxable benefits to payroll.
- Ensure rates are updated as required and coordinate with vendors and third-party providers.
- Help team members understand programs by establishing education/communications channels, including announcements, booklets, and pamphlets.
- Administer Pension and Savings Programs, including reconciling contributions and investigating discrepancies.

**Leaves Administration**:

- Administer and manage employee leave programs, including short-term and long-term disability, maternity and parental leave, compassionate care leave, and other types of leave.
- Work with the Associate HRG to ensure the accurate tracking and reporting of leave balances.
- Calculate required payments from team members going on leave (LTD, Pension, and other optional insurances, etc.) and for team members (parental top up).
- Prepare LOA summaries for team members on leave and work with HR to collect payment during LOA if applicable.
- Provide support to HRBPs and team members regarding leave policies and procedures and effect on payroll and benefits.

**Other Related Tasks**:

- Enhance internal controls and improve the efficiency of payroll and benefits administration by monitoring systems, methods, and controls.
- Identify opportunities for process improvement and take the lead in advocating pay and benefits operational priorities.
- Maintain a robust control environment to ensure compliance.
- Engage with internal and external audits by ensuring processes are documented, reviewed, and kept updated.
- Partner with internal teams, such as HR and Finance, to resolve issues and support key stakeholders.
- Maintain strict confidentiality of all payroll-related information, including employee salary information, tax records, and personal data.

**Who are we looking for? Someone who has**
- College diploma or Bachelor's degree in human resources, accounting, finance, business, or a related field.
- 5+ years of experience with payroll practices and processes for multi-provincial payroll (hourly and salaried employees).
- At least 2 years of experience administering pension and benefits programs or general human resources experience.
- Organizational and time management skills to handle multiple tasks, deadlines, and priorities effectively.
- Attention to detail to ensure accuracy in payroll data, reports, and leave tracking.
- Analytical and problem-solving skills to identify and resolve payroll discrepancies and benefits issues.
- Customer service skills to provide excellent service