Receptionist/administrator

**Company Overview**

**The Opportunity**

We are seeking a dynamic Receptionist/Administrative Assistant to join our team. If you have experience working in a professional office environment and are attracted to growth-oriented organizations, you belong with us You have already developed your professional insight and now you are ready to take it somewhere innovative and entrepreneurial. This is an exciting opportunity for an energetic individual as this position is the gateway into excellent opportunities in a growing company, over the past 3 years there have been 5 promotions from this position into other positions within the company. You will have the opportunity to interact with many departments and see what path is the best fit for you.

As the Receptionist/Administrative Assistant you will be the first point of contact for our company. You will coordinate the front-desk activities, including distributing correspondence and redirecting phone calls. This position reports to the Accounting Lead and works closely with the Accounting and Estimating departments in a supporting role. Performing various clerical and accounting tasks such as, data management and keeping relevant electronic information up to date. You will also have the opportunity to assist with preparation of contract bids. If you are detailed orientated and thrive in a fast-paced environment under tight deadlines, enjoy collaborating and communicating with your teammates, are goal-oriented, and professional, this rewarding opportunity may be for you.

**Essential Duties and Responsibilities**
- Portray FMI in a professional and positive manner
- Greet and welcome visitors as soon as they arrive at the office and direct them to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Receive, sort and distribute daily mail/deliveries
- Order office supplies and keep an inventory of stock
- Update calendars and schedule meetings
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Support the accounting and estimating departments in a variety of tasks
- Display effective and efficient communication with the Accounting Lead, Estimating Proposal Coordinator, and other FMI Head Office Personnel
- Maintain the highest level of confidentiality

**Qualifications Required**
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite and computer systems in general
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Ability to work independently and as part of a team
- Customer service attitude
- High school diploma
- Must have reliable transportation

**Preferred**
- 1 year experience
- Post-secondary Certification or Diploma in Office Management or Accounting is a plus
- Knowledge of Vista by Viewpoint is a plus

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- receptionist: 1 year (preferred)
- administrative assistant: 1 year (required)

Work Location: In person