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Office Administrator
2 weeks ago
**Job Title: Office Administrator**
**Company Overview**:
At Point to Point Communications, we believe in teamwork, positivity, and supporting each other to achieve great results. As a growing company, we’re looking for an enthusiastic and proactive Office Administrator who thrives in a collaborative environment. If you’re eager to lend a hand wherever needed and are comfortable taking the lead or supporting a team, this role is a great fit for you
**Job Summary**:
The Office Administrator will play a key role in supporting our team and ensuring the smooth operation of our office. You’ll manage a variety of tasks, including financial reporting, payroll processing, inventory tracking, and more. Whether you’re stepping up to lead a project or providing support to your colleagues, your positive attitude and willingness to help will make you an essential part of our team.
**Key Responsibilities**:
**Financial Processing**:
- Process journal entries to ensure business transactions are accurately recorded.
- Assist in preparing financial statements and reconciling budgets.
**Payroll & Taxation**:
- Take charge of payroll preparation and transmission, including entering timesheets, circulating overtime reports, tracking employee time off, and ensuring accurate commissions.
- Support the preparation and remittance of corporate taxes, HST, WSIB, and EHT, including participation in year-end documentation.
**Spreadsheet & Reporting**:
- Prepare and manage spreadsheets to track costing, financial performance, and account reconciliations.
- Help compile monthly operational reports and Key Performance Indicators (KPIs) for executive review.
- Collaborate on the preparation of Project Profit Reports.
**Invoicing & Payables**:
- Review daily invoicing for accuracy and timeliness, ensuring all processes comply with company standards.
- Oversee payables, verifying revenue, expenses, and purchase approvals.
**ISO & Documentation**:
- Update and track ISO processes and documentation, ensuring all records are accurate and up to date.
- Contribute to the development and maintenance of internal policies and procedures.
**Recruitment Support**:
- Provide administrative support for the recruitment and selection process, helping to build a strong team.
**Inventory & Accounting Support**:
- Assist in quarterly and annual inventory reconciliations.
- Support Accounts Payable and Accounts Receivable processes.
**General Administrative Support**:
- Step in to provide backup for the Accounting Clerk and Billing Coordinator when needed.
- Be the go-to person for answering phone calls and directing customer inquiries promptly and professionally.
**What We’re Looking For**:
- A positive, can-do attitude and a genuine desire to support and help others.
- Previous administrative or office experience, ideally in a financial or accounting setting.
- Strong attention to detail and an ability to juggle multiple tasks with accuracy.
- Experience with payroll processing, corporate tax remittance, and financial reporting is a plus.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook), with advanced Excel skills being an asset.
- Comfortable stepping up to lead projects or tasks, as well as supporting your team.
- Excellent organizational, communication, and time management skills.
- Ability to work independently, as well as collaborate in a team environment.
**What We Offer**:
- A welcoming, supportive team where your contributions make a real impact.
- Opportunities for growth, development, and career advancement.
- A competitive salary and benefits package.
- A workplace where a positive attitude and helping hand are always valued.
**Ready to Make an Impact?** If you’re someone who takes initiative, thrives in a team setting, and is ready to take on a variety of tasks with a smile, we’d love to hear from you
**Job Types**: Full-time, Permanent
Pay: $45,760.00-$49,920.00 per year
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Barrie, ON L4N 8Z9: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Accounting: 1 year (required)
- Business or Office: 1 year (required)
Work Location: In person
Application deadline: 2025-01-17
