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Front Office Assistant

2 weeks ago

Winnipeg, Canada Thompson Dorfman Sweatman LLP Full time

**FRONT OFFICE ASSISTANT**

Thompson Dorfman Sweatman (TDS) believes that collaboration is essential to providing outstanding professional service. Their collegial workplace fosters greater teamwork, responsiveness, and communication, providing better results for clients. With Manitoba roots that run more than 130 years deep, TDS is Manitoba’s largest independent law firm and has long been recognized as a leading full-service law firm dedicated to serving clients and delivering high quality work.

**Overview**

TDS is currently seeking a Front Office Assistant. This position will support the efforts of the Administration Department, working directly with the Lead Receptionist to ensure that board rooms are prepared for all client meetings, firm events, and internal meetings. The Front Office Assistant will be responsible for all front-of-house administrative functions including but not limited to office aesthetics, inventory management, firm and internal client events assistance, facilities management, vendor deliveries, and back-up for reception.

**Key Responsibilities**
- Perform basic cleaning and maintenance of reception area, lounge, boardrooms, kitchens, and other common areas.
- Coordinate with the building cleaning team to ensure proper timing and cleaning and maintenance of the facilities.
- Ensure all provisions are in place and identify gaps to address/improve.
- Maintain inventory of supplies.
- Support the Administrative and Marketing Departments with set up for internal/external events.
- Work with third-party suppliers, receive and redirect incoming deliveries of catering and event supplies.
- Provide backup to Lead Receptionist and Receptionist positions.
- Other duties as assigned.

To be successful in this role, you must work effectively in a professional, fast paced environment, have experience in an office or business environment, possess organizational, interpersonal and communication skills, have a strong emphasis on attention to detail, strong written and verbal communication skills, mature attitude and professional and strong work ethic, ability to prioritize, have a mindset for helping others, and the ability to work independently and as part of a team.

**How to Apply**:
**PLEASE DO NOT CALL.**

Thompson Dorfman Sweatman LLP

1700 - 242 Hargrave Street

Winnipeg, Manitoba R3C 0V1

Attention: Hiring Manager
- Applicants with disabilities may request reasonable accommodation related to any materials or activities used throughout our selection process. If you require reasonable accommodation at any time during our selection process, please contact our HR Department at 204-934-2552._

**Benefits**:

- Dental care
- Extended health care
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

Work Location: One location