Office Administrative Assistant

1 week ago

Surrey, Canada Amrita Grewal Notary Inc. Full time

We are seeking a highly organized and detail-oriented office administrative assistant to join our notary office in Surrey, BC. In this role, you will be responsible for supporting the smooth operation of our office by performing a variety of administrative tasks.

The job is intended for Canadians, permanent residence and temporary residence in Canada with the authorization to work. The position is permanent and fulltime (40 hours a week). Applicants must be able to communicate in English. The starting wage will be $25.00 an hour plus bonuses based on performance.

**Responsibilities**:

- Greet clients and answer phone calls in a professional and courteous manner
- Schedule appointments and manage calendar for office notary(s)
- Assist with the preparation of documents for notarization or certification
- Preparing documents (Fee proposals, reports, letters, contracts and correspondence)
- Type and proofread correspondence, forms and other documents
- M-aintain accurate and up-to-date client records and files
- Process payments and handle billing inquiries
- Assist with the ordering of office supplies and equipment
- Perform general office duties such as copying, scanning, and filing
- Assist with the organization of office events and meetings
- Support the notaries with any additional tasks as needed
- Conveyance work (if experience allows)
- Daily bank run as per employer requirements

**Qualifications**:

- High school diploma is required
- 1 to less than 7 months of experience in an administrative or customer service role
- Proficiency in Microsoft Office
- Excellent written and verbal communication skills
- Strong attention to detail and ability to multitask
- Ability to work independently and as part of a team

In person
14360 64th Avenue suite 205
Surrey, BC
V3W 1Z1 Between 10:00 AM and 06:30 PM (with an appointment)

**Job Types**: Full-time, Permanent

**Salary**: $25.00 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Surrey, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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