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Bookkeeper/office Manager

2 weeks ago

Vaughan, Canada Flow Control Solutions Ltd Full time

**Company Overview**

**Summary**

We are currently looking for a detail-oriented and organized **Bookkeeper / Office Manager**to join our office team in Vaughan. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys working on a variety of tasks.

**Responsibilities**

**Bookkeeping**:

- Use QuickBooks Online for day-to-day bookkeeping.
- Manage payroll, including:

- Employee records
- Payroll processing and remittances
- Union remittances and dues
- Employee benefits
- T4s and year-end summaries
- Perform bank and credit card reconciliations.
- Handle GST/HST and corporate tax remittances.
- Track accounts receivable and follow up on overdue invoices.
- Record accounts payable and prepare payments (cheque, EFT, online).
- Year-end accounting support and liaising with external accountants.

**Administrative / Office Duties**:

- Prepare and send invoices.
- Process payments and deposits.
- Maintain organized digital and physical records.
- Prepare subcontractor T5018 slips and WorkSafe documentation.
- Request clearance certificates and manage WorkSafe remittances.

**Reception & Dispatch**:

- Answer incoming calls and direct inquiries appropriately.
- Book and price small jobs for clients.
- Support project documentation, including:

- Pre-qualifications
- Security clearance paperwork
- Substantial completion letters
- Insurance certificates
- Procedure documentation
- Update and maintain internal CRM/database records.

**Software & Tools Used**:

- QuickBooks Online
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Adobe Acrobat
- Office 365
- Sertvice Titan ERP, SiteMax and other construction management platforms
- HubSpot
- RBC Online & RBC Express
- Safety compliance platforms

**Working Hours**:
Monday to Friday, 8:00 AM - 4:00 PM
Fully in-office position

**Qualifications**:

- 2+ years of experience in a bookkeeping or office administration role
- Strong organizational and multitasking skills
- Familiarity with QuickBooks Online and Microsoft Office Suite
- Attention to detail and ability to meet deadlines
- Excellent communication and interpersonal skills

**Compensation**:

- Competitive salary based on experience ($60,000 - $70,000/YR)
- Supportive team environment
- Health Spendings Account

**Job Types**: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- bookkeeping or office administration role: 2 years (required)

Work Location: In person