Records Admin Coordinator

5 days ago

Toronto, Canada CBRE Full time

**Records Admin Coordinator**

**Job ID**
- 237503

**Posted**
- 09-Sep-2025

**Service line**
- GWS Segment

**Role type**
- Full-time

**Areas of Interest**

Administrative

**Location(s)**

Toronto - Ontario - Canada

**About the Role**:
As a CBRE Records Administrative Coordinator, you will perform technical, clerical and administrative support functions related to records creation, retention, retrieval, and storage.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

**What You’ll Do**:

- Sort and classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Add new material to file records or create new files, as necessary.
- Find and retrieve information from files in response to requests from authorized users. Keep records of materials filed or removed using logbooks or computer.
- Use appropriate technology to image and index documents for storage on imaging or document storage platform.
- Verify quality and accuracy of scanned images. Coordinate imaging services provided by third party.
- Maintain inventory onsite and offsite records in compliance with business requirements.
- Oversee document management responsibilities pertaining to high-profile clients.
- Assist manager with inspecting and streamlining processes related to document creating, use, storage, and retrieval.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance.

**What You’ll Need**:

- High School Diploma or GED with up to 2 years of job-related experience.
- Excellent written and verbal communication skills.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.
- Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

**Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future

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