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Accounts Payable Lead
2 weeks ago
**About Us**:
Based in Halifax since 1966, Atlantica, a member of the Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, Atlantica’s highly skilled workforce executes a wide range of mechanical and electrical construction projects from design and fabrication to fire protection and maintenance services throughout a building’s life cycle to provide customized solutions to our clients.
**Why should you join Atlantica?**
At Atlantica, we value the contributions of our employees’ and offer unique programs to put our people first. By working with Atlantica, you’ll be eligible to receive the following:
- **Summer Hours**:Take advantage of a little extra sunshine during the Summer months.
- **Competitive Compensation**: we pay competitive salaries to ensure our employees are compensated fairly.
- **Health and Dental Benefits**: we offer a comprehensive co-pay benefits plan to ensure you have the support you need.
- **Pension Plans**: our employer-matched plan allows employees to secure their future.
- ** Professional Development**:we take pride in offering our employees training and development programs that spark their interest and can advance their careers.
**Responsibilities**:
Reporting to the Director of Finance and working in a fast paced and collaborative environment, you will:
- Provide direct supervision of AP Administrator and indirect supervision of Finance Administrators that contribute to the AP process.
- Review incoming invoices and requests for payment, validate the Purchase order and send for authorization.
- Post invoices and review posting batches from other AP Team members. Ensure payments are in the applicable reporting period and accrue when appropriate.
- Ensure the completion of the cheque run and that the appropriate authorities have signed off on the payments.
- Distribute cheques in the absence of other staff.
- Ensure compliance with policies, procedures, and regulations, and that payments are made on time and accurately
- Ensure vendor account reconciliations are completed
- Maintain accurate records of vendor payments, tax liabilities
- Perform year-end processes in accordance with established guidelines.
- Assist with external audits and respond to auditor inquiries.
- Resolve complex vendor issues with internal and external parties
- Analyze accounts payable data, including aging payables, and identifying opportunities for improvement
- Identify and implement process improvements to enhance efficiency and controls
- Establish and maintain relationships with vendors
- Collaborate with internal departments to foster open communication.
- Perform other duties as required
**Who are we looking for?**
Education and Experience:
- A degree or diploma in Business Administration or Accounting, preferred
- Three or more years’ experience with Accounts Payable
- Previous supervisory experience
- Financial experience in a multi-company environment is considered an asset
- Experience and proficiency with Microsoft Office required (Excel, Word, Outlook, etc.)
- Experience and proficiency with Jonas Accounting software an asset
About you:
- Excellent problem solving and analytical skills.
- Strong interpersonal skills and effective communication style
- Ability to present information effectively and be persuasive.
- Strong time management and multi-tasking skills with the ability to meet tight deadlines.
- A positive work ethic with focus on company success and efficiency.
**Job Details**:
- Permanent, full-time
- 37.5 hours per week
- Monday to Friday
Location Dartmouth, Nova Scotia
